Program Coordinator

Benefits

Additional Information

The GEM Centre Program Coordinator supports the strategic, operational, and financial activities of the Centre for Global Equity in Emergency Medicine (GEM Centre). Working closely with the Executive Director, faculty leads, staff, trainees, and external partners, they will be responsible for coordinating multiple portfolios including research, education, global health, health equity, and community-engaged initiatives. The role provides operational leadership across project management, financial administration, grant administration, communications, reporting, and strategic planning activities to support the sustainability and growth of the GEM Centre. For more information about the Centre for Global Equity in Emergency Medicine, visit https://gemcentre.ca/ 1. Program Operations & Project Management (30%) The Program Coordinator is responsible for coordinating the day-to-day operations of the Centre for Global Equity in Emergency Medicine (GEM Centre), ensuring effective implementation of strategic priorities across research, education, health equity, community engagement, and global health portfolios. Responsibilities include: Coordinate operational activities across GEM Centre initiatives including the GEM Lab, GEM Education Hub, TAAAC-EM, Health Equity initiatives, community-engaged programs, fellowships, and special projects. Develop and maintain project plans, timelines, workplans, tracking systems, and standard operating procedures. Monitor project deliverables, milestones, reporting requirements, and contractual obligations across multiple grants and initiatives. Coordinate meetings, agendas, minutes, action items, and follow-up activities for committees, working groups, and project teams. Support onboarding and orientation of staff, trainees, fellows, students, and collaborators. Maintain organizational records, agreements, policies, and project documentation. Identify operational challenges and recommend process improvements to enhance efficiency and effectiveness. Support implementation and evaluation of program goals, performance indicators, and strategic priorities. 2. Financial Administration & Resource Management (30%) The Program Coordinator supports financial administration and resource management activities across multiple funding sources and projects. Responsibilities include: Coordinate the administration of finances across grants, donations, departmental funds, educational programs, and special projects. Process payment requisitions, invoices, expense reimbursements, honoraria, and financial transfers in accordance with the policies of UHN, University of Toronto, and other relevant external organizations. Monitor budgets and expenditures and maintain accurate financial tracking systems. Assist with budget development, forecasting, reconciliation, and financial reporting activities. Track project spending against approved budgets and identify potential variances or risks. Prepare financial summaries and reports for project leads, funders, and organizational leadership. Liaise with UHN Finance, University of Toronto administrative units, foundations, and external partners as required. Support implementation of systems and processes that strengthen financial stewardship and organizational sustainability. Prepare monthly budget reports for Executive Director and annual budget reports for the GEM Centre Board of Directors. 3. Research & Education Program Support (15%) The Program Coordinator provides coordination and administrative support for research, educational, and trainee-focused initiatives within the GEM Centre. Responsibilities include: Coordinate activities within the GEM Lab and GEM Education Hub. Support implementation of research, educational, quality improvement, and community-engaged scholarship projects. Coordinate trainee, fellow, resident, student, and visiting scholar onboarding, orientation, and project placement. Support administration of local and international fellowship programs. Coordinate educational programming, workshops, seminars, community of practice events, and special educational initiatives. Maintain trainee records, project assignments, and program documentation. Support faculty leads in coordinating educational and research activities across multiple sites and partner organizations. Assist with ethics, reporting, and administrative requirements related to research and evaluation projects where applicable. 4. Partnerships, Grants & Organizational Sustainability (15%) The Program Coordinator supports development activities that contribute to the sustainability, growth, and impact of the GEM Centre. Responsibilities include: Support development and submission of grant applications, funding proposals, and partnership initiatives. Coordinate reporting requirements for funded projects and funding agencies. Maintain funding opportunity trackers and support identification of relevant funding opportunities. Assist with preparation of briefing notes, impact reports,

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