Operations & Logistics Specialist (Global Supply Chain)
External
Sustainium Ab · Stockholm, SwedenFull-timeUnknown1w ago
DocumentationLean
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About the role
Sustainium is a B2B supplier of paper-based packaging to food and beverage manufacturers. We operate globally with a lean team, coordinating production, logistics, and delivery across Europe, Asia, and Latin America. We're building scalable alternatives to plastic, and we're now hiring an Operations & Logistics Specialist to own the daily execution that keeps our supply chain accurate, cost-controlled, and on time.
Responsibilities
- Own the end-to-end coordination of shipments, from documentation to delivery follow-up
- Prepare and manage shipping documentation (BLs, packing lists, commercial invoices)
- Issue sales invoices, track payments, and follow up when needed
- Maintain a clear overview of all active shipments, lead times, and delivery timelines
- Coordinate with warehouses on stock levels, incoming goods, and stocktakes
- Act as the central point of contact between clients, forwarders, and internal stakeholders
- Monitor supplier costs and keep benchmarks updated to ensure competitive pricing
- Handle delays and disruptions, adjusting plans to maintain delivery expectations
- Contribute to the implementation and adoption of ERP systems, ensuring operational data is structured, accurate, and usable
- Improve workflows and reduce manual work through better structure and automation
- You're a Good Fit If You Have
- 2-4 years of experience in logistics, supply chain coordination, or operations
- Strong attention to detail and a structured way of working
- Good understanding of Incoterms and ocean freight
- Experience with invoicing and basic financial follow-up
- Ability to manage multiple workflows and deadlines reliably
- Clear communication across stakeholders
- Comfort working in a lean, fast-moving environment with high ownership
Requirements
- Experience with inventory or warehouse coordination
- Familiarity with Fortnox, Xero, or similar tools
- Exposure to automation tools (Zapier, Airtable, Make)
- Additional languages: Swedish, Spanish, or Mandarin
Benefits
A stable full-time role where precision and reliability are genuinely valuedFlexible work setupClear ownership of day-to-day operations execution, with real responsibility from the startA lean, international team where decisions are made quickly and directlyOpportunity to grow into broader operations and process ownership as the company scalesCompany: Sustainium AB
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