Seasonal Events Coordinator

Responsibilities

• Support Event Coordinators with the planning and execution of corporate, social, wedding, and branded events
• Assist in managing and coordinating event details including timelines, floorplans, guest counts, menus, and dietary restrictions
• Support the creation, updates, and accuracy of Banquet Event Orders (BEOs) within Tripleseat
• Work closely with Event Coordinators and internal teams to ensure all event details are communicated and executed properly
• Participate in weekly BEO and Events meetings to support event readiness and cross-functional communication
• Provide on-site event support including setup, execution, and breakdown
• Assist with managing catering, bar service, vendors, entertainment, and activations during events
• Ensure event spaces are clean, organized, and aligned with guest expectations and High West standards
• Support resolution of guest concerns, vendor issues, and logistical challenges during events
• Assist with High West promotional and branded events, including logistics, setup, and execution
• Support event documentation accuracy and ensure updates are reflected in Tripleseat
• Assist with organizing and maintaining event supplies, décor, and equipment inventory
• Follow established event SOPs and support process improvements as needed
• Provide general team support as needed to ensure successful execution of all events

Requirements

• Minimum of 1 years experience in hospitality, events, or related field
• Passion for hospitality and events with a willingness to support team needs
• Strong interpersonal and communication skills
• Ability to take direction and work within established guidelines and processes
• Ability to work with a diverse set of team members and clients
• Strong organizational and time management skills
• Ability to manage multiple tasks in a fast-paced environment
• Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) and event management systems (Tripleseat preferred)
• Demonstrate strong follow through and attention to detail
• Dedication to providing excellent customer service
• Willingness to work a flexible schedule, including days, evenings, weekends, and holidays
• Previous experience in the hospitality industry
• Experience with Tripleseat or similar event management systems
• Be Agile
• Collaborate and be inclusive
• Communicate effectively
• coo
• Physical Requirements/Work Environment
• Physical Requirements: The employee frequently is required to sit or stand for long periods of time. The employee is occasionally required to lift and/or move objects up to 55 pounds. Frequent walking, including going up and down stairs and bending are required.
• Work Environment: Working conditions at an event may require the employee to be outside for extended periods of time and/or occasionally in a kitchen with slippery floors. Irregular shifts, nights, weekends, and long hours may be required, particularly when working an event.
• Additional Information
• Location
• Wanship, Utah
• Additional Locations
• Job Type
• Full time
• Job Area
• Hospitality & Retail
• Equal Opportunity

Benefits

Additional Information

Job Description

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