Facilities Coordinator

About the role

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Job Description: This position will primarily work from Hamilton Booth Centre (94 York Blvd., Hamilton, ON) and Ellen Osler Home (Dundas, ON); however, is expected to travel to all HHB Housing & Support Services locations occasionally. Accountabilities: Service Responsibilities In consultation with the Facilities Manager, the Facilities Coordinator develops, monitors, and maintains the daily, weekly, and monthly checklists for housekeeping and maintenance staff. Maintain housekeeping and maintenance logs, coordinate scheduled procedures; and ensure compliance with warranties and contracts. Supervise day-to-day performance of housekeeping and maintenance staff; provide skill development and personal coaching; ensure staff compliance with policy and procedures. Schedule housekeeping and maintenance staff, ensuring adequate staff coverage is maintained. Participate in recruitment, orientation, and training of staff in consultation with the Facilities Manager, Director of Environmental Services, and Human Relations. Prepare and facilitate staff meetings. Assist the Facilities Manager with the review, development, and evaluation of HHB Housing and Support Services policy and procedures. Complete repairs and renovations as qualified to do and directed. Coordinate outside contractors as assigned or delegated by the Facilities Manager. Ensure exterior of buildings are kept clean & tidy - this may include sweeping, snow shoveling, garbage pickup and window washing. Coordinate the transportation and arrangement of furniture, equipment, boxes, and other heavy items as required. Perform other work-related duties as assigned. Health and Safety Responsible for working in compliance with the Ontario Health & Safety Act and Regulations and abide by The Salvation Army's health and safety policies and procedures. Assists Facilities Manager in ensuring the overall safety of all facilities. Participate in Health and Safety meetings and inspections, related accidents, injuries and investigations. Ensures all compliance orders are completed in a timely manner Ensures that staff are aware of emergency procedures and contingency plans and are prepared to implement them immediately as necessary. Ensure daily vehicle inspection/safety logs and mileage logbooks are properly kept. Review relevant vehicle policies and procedures with drivers. In the absence of the Facilities Manager, the Facilities Supervisor will schedule service and regular maintenance of equipment according to manufacturer's recommendations. Ensures that Security and Fire Systems are maintained as necessary. Responsible for on-call duties related to after-hours and emergency situations on a rotating basis. Maintenance of Inventory & Supplies The Facilities Coordinator will ensure housekeeping, and maintenance supplies are ordered, received, stored, and distributed to the appropriate departments. Maintains an inventory of supplies from various sources. CRITICAL RELATIONSHIP MANAGEMENT Internal Relationships: Works cooperatively as part of the Environmental Services team to serve the H.H.B. Housing & Support Services Develops and maintains connections with other members of the HHB Leadership Team Member of the Joint Occupational Health and Safety Committee. External Relationships: Develop and maintain connections with various suppliers and contractors. MANAGERIAL/Technical Leadership RESPONSIBILITY : Reports directly to the Facilities Manager. FINANCIAL AND MATERIALS MANAGEMENT: May participate in budget process May handle small amount of petty cash WORKING CONDITIONS: Schedule may vary according to requirements of responsibilities - some weekend and evening work may be required. Ability to lift/move up to 20 lbs. Travel required between the individual units (multiple shelters/buildings) This position is considered a management position for the purposes of the Employment Standards Act of Ontario and as such is not covered by various ESA rules, including but not limited to those related to hours of work, daily and weekly rest periods and overtime compensation. Salary is based on average minimum weekly hours of 40 per week and hours worked ar

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