Executive Assistant (Japan Stakeholder Management)

Responsibilities

• Provide comprehensive executive support, including calendar management, meeting coordination, and travel arrangements for senior leadership.
• Manage business correspondence, prepare presentations, reports, meeting materials, and follow-up action items.
• Coordinate meetings across regional and international stakeholders, ensuring smooth communication and alignment of schedules.
• Support the preparation of management reports, business updates, board materials, and executive presentations.
• Organise corporate events, leadership meetings, business visits, and internal engagement activities.
• Liaise with internal departments and external stakeholders to facilitate efficient information flow and timely execution of business initiatives.
• Handle confidential information with professionalism, discretion, and integrity.
• Support ad-hoc projects, research assignments, and executive initiatives as required.

Requirements

• Diploma or Degree in Business Administration, Communications, or a related discipline.
• Minimum 5 years of experience supporting C-suite executives or senior management within a corporate environment.
• Strong organisational and multitasking skills with the ability to manage competing priorities and tight deadlines.
• Excellent communication and interpersonal skills, with confidence in engaging senior stakeholders.
• Proficient in Microsoft Office applications including PowerPoint, Excel, Word, and Outlook.
• Proficiency in spoken and written Japanese is required to support business communications, meeting coordination, document preparation, and stakeholder engagement with Japan-based executives and business partners.
• Professional, resourceful, adaptable, and able to work independently with minimal supervision.
• Experience supporting regional or multinational leadership teams will be advantageous.
• OTHER INFORMATION:
• Location: Central
• Working days: 5 days
• Salary: S$12,000 and Bonus (salary will commensurate according to experience & qualifications)
• The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.
• HOW TO APPLY:
• This position is an excellent opportunity for a dynamic individual. It comes with stimulating challenges that will mould your capabilities and reveal your potential.
• Please indicate the below information in your resume:
• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work
• YOUR SUCCESS IS OUR ACHIEVEMENT!
• NOTICE :
• We would like to inform that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.
• Cessation of Collection of full NRIC Numbers:

Additional Information

Global Energy & Infrastructure Company Ability to communicate effectively in Japanese to support business communications with Japan-based stakeholders and senior management. Exposure to Regional and International Stakeholders Direct Support to Senior Leadership Team Our client is seeking a highly organised and proactive Executive Assistant to provide dedicated support to two senior executives. This role requires exceptional organisational skills, strong stakeholder management capabilities, and the ability to manage multiple priorities in a dynamic corporate environment.

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