Procurement Officer - Black Mountain Neuro-Medical Treatment Center

About the role

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence. Description of Work The Procurement Specialist II position is located in Buncombe County, Black Mountain, NC. The position reports directly to the DSOHF Facility Type Manager for Neuro-Medical Treatment Centers and Developmental Centers and is responsible for all purchases made for Black Mountain Neuro-Medical Treatment Center while assuring compliance with all Purchasing regulations/requirements for the Division of State Operated Healthcare Facilities (DSOHF). Job Responsibilities Include: - Responsible for the supervision and management of one (1) assigned procurement staff. - Review and approval of all facility orders in the NC eProcurement System to ensure compliance, including validating required documentation is attached for all procurements and commodity codes are correct. - Coordinates with department heads and logistical managers to determine the medical equipment, patient furniture, and office furniture for the center. - Analyze contract requirements and special provisions to ensure compliance with appropriate laws, regulations, and business unit procedures. - Assist in the development, review and preparation of contractual documents such as Request for Information (RFIs), Request for Quotes (RFQ)s, Internal Request for Purchases (iRFPs), Invitation for Bid (IFBs,) Request for Proposal (RFPs), Memorandum of Understanding (MOUs), Memorandum of Agreement (MOAs), personal service agreements, and sole source agreements. - Assist business owners in developing and clarifying performance measures, deliverables, standards and effective evaluation criteria. - Reviewing authorized requisitions and determination of appropriate procedures necessary in acquisition and coordination of purchase agreements, preparing specifications, evaluating bids, quotes, making awards, approving requisitions to purchase and contract, reconciling invoices, confirming purchase orders for emergencies, seeking out new/alternate products/services for the Center, under supervision of the Facility Type Manager. - Overseeing Procurement Card Management at the Facility; conducting random internal Procurement Card audits; overseeing annual required Procurement Card training; and, ensuring compliance with DHHS Procurement Card Policy and Procurement Card Manual. - This position is responsible for the high dollar volume of purchase requirements associated with the DSOHF facility. Knowledge Skills and Abilities/Management Preferences Salary Range: $47,703.00 - $83,479.00 Recruitment Range: $47,703.00 - $65,591.00 Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Knowledge of accepted practices, principles, methods, and procedures of governmental or private sector purchasing. Knowledge of DOA - Division of Purchase and Contract Rules and DIT Procurement Rules. Technical expertise in writing effective IFBs, RFQs, RFPs MOAs, MOUs and other solicitation methods to procure goods and services. Proficiency with Microsoft Word and Excel. Previous management experience. North Carolina Contract Manager Certification required within the first (1st) year of employment. This position is designated as mandatory and must report or stay over during adverse weather events. ABOUT BLACK MOUNTAIN NEURO-MEDICAL TREATMENT CENTER Black Mountain Neuro-Medical Treatment Center is one of three state operated facilities serving adults with chronic and complex medical conditions that co-exist with neurodevelopmental or neurocognitive disorders often related to a diagnosis of severe and persistent mental illness or intellectual disability. The health and physical status of these residents require 24-hour supervision, daily nursing care, and assistance with activities of daily living. OUR MISSION STATEMENT We are a specialized long-term care facility focusing on maintaining quality of life and dignity for adults with neurocognitive or neurodevelopmental disorders with coexisting complex medical and behavioral needs whose level of support extends beyond that which can be provided in family or community living settings. We are committed to providing individualized compassio

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Additional Information

Agency Dept of Health and Human Services Division SEC OFFICE - CONTRACTS GRANTS , COMPL Job Classification Title Procurement Specialist II (NS) Position Number 60037013 Grade NC12

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