Accounts Receivable Specialist

Responsibilities

• Invoicing & Collections: Generate invoices for new sales and renewals, track outstanding payments, and follow up on overdue accounts.
• Payment Reconciliation: Process and reconcile all incoming payments (ACH, wire transfers, credit cards, checks) and maintain accurate client payment histories.
• Client Support: Act as the primary point of contact for billing inquiries and professionally resolve any discrepancies or disputes.
• Expense Management: Review and audit all employee and marketing expense submissions for accuracy, policy compliance, and bank statement matching.
• Vendor & Records Management: Track all marketing costs and vendor payments, and maintain organized records for all billing and registrations.
• Process Improvement: Support the month-end close and suggest ways to improve the efficiency of billing and expense systems.
• Qualifications & Skills
• Previous experience with billing, invoicing, or basic accounting is required.
• A highly organized, systems-oriented professional who excels at managing concurrent workstreams within a fast-paced startup environment.
• Ability to maintain a "firm but polite" approach, navigating past-due accounts with high emotional intelligence to secure payment while strengthening the client relationship.
• Proficiency in QuickBooks/FreshBooks, Salesforce, and Microsoft Excel.
• High level of integrity when handling sensitive financial and company data.

Benefits

Additional Information

We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our growing team. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, maintaining strong vendor relationships, and supporting overall financial operations.

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Company Intel

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