Administrative Assistant
External
Okgov · Oklahoma CountyPart-timeOn-siteToday
Bookkeeping
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Benefits
Job DescriptionBasic PurposePositions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serveas an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration ofan agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports,or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources,purchasing, contracts, or similar tasks.Typical FunctionsThe functions performed in this job family will vary by level, unit and organization, but may include the following:Participates in projects as team member or team leaderDevelops and implements special proceduresInitiates correspondence requiring knowledge of agency or program procedures and policiesDevelops and maintains confidential or complex filesInterprets and advises internal and external customers on departmental or program rules, regulations, and lawsAdministers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims,requisitions, purchase orders, bookkeeping or accounting, and other fiscal dutiesRepresents agency, supervising official, or program area at meetings, conferences, or civic organizationsCoordinates activities with internal and external customersEstablishes educational and/or training programsInterviews callers, arranges appointments, and performs other office tasks and dutiesUtilizes advanced technological equipment and data processing equipment to provide requested information to internal andexternal customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, andresolves discrepancies and refers complex discrepancies to appropriate staff.Trains or mentor's other staff.Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsiblefor performing a variety of duties.Level DescriptorLevels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, andthe responsibility assigned for the supervision of others.At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of theorganization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routinecustomer service requests from internal and external customers.Knowledge, Skills, Abilities and CompetenciesKnowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; businessmathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and proceduresgoverning assigned programs.Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality;interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.Education and ExperienceEducation and Experience requirements at this level consist of a bachelor's degree or four years of technical clerical, administrative,secretarial, or general office work; or an equivalent combination of education and experience.Special RequirementsSome agencies may require frequent job-related travel for certain positions.Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy.Some agencies may require a specific bachelor's degree or college hours.Some agencies may prefer a candidate with a specific bachelor's degree or college hours.Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agVision insurancePaid time off
Additional Information
Job Posting Title Administrative Assistant Agency 306 PARDON AND PAROLE BOARD Supervisory Organization Pardon and Parole Board Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular
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