Talent Acquisition Coordinator

About the role

Mattel is searching for a Talent Acquisition (Recruitment) Coordinator in El Segundo, CA. This is an exciting opportunity for someone who is passionate about Human Resources, Talent Acquisition, and delivering exceptional service. As a Talent Acquisition Coordinator, you will play a key role in creating a seamless candidate experience while supporting the recruitment efforts that help bring top talent to Mattel. In this fast-paced, collaborative, and engaging environment, you will partner with a diverse group of stakeholders, including candidates, recruiters, hiring managers, executives, administrative professionals, and HR partners. No two days are the same, offering the opportunity to build meaningful relationships, develop recruiting operations expertise, and make a direct impact on the success of our hiring efforts. If you are highly organized, thrive on problem-solving, and enjoy working with people, this role offers an excellent opportunity to grow your career while gaining firsthand experience with a world-class Talent Acquisition team at one of the world's most iconic, purpose-driven companies. Join us in helping empower generations to explore the wonder of childhood by attracting and hiring exceptional talent to Mattel. What Your Impact Will Be: - Coordinate and execute end-to-end hiring processes across North America in partnership with Talent Acquisition Partners and hiring teams. - Manage interview scheduling and logistics, partnering closely with recruiters, hiring managers, executive assistants, and candidates to ensure a seamless interview experience. - Proactively resolve scheduling conflicts and coordinate timely interview arrangements across multiple stakeholders and time zones. - Schedule onsite, phone, and virtual interviews while balancing candidate and interviewer availability. - Generate, distribute, and track offer letters using Adobe Sign, ensuring all documentation is completed accurately and on time. - Initiate and monitor pre-employment background checks, providing status updates and escalating issues to recruiters and HR partners as needed. - Coordinate immigration and visa-related requests with external vendors and support permanent residency recruitment posting and screening requirements. - Conduct I-9 compliance reviews and audits for new hires, ensuring adherence to company policies and regulatory requirements. - Welcome and assist candidates during onsite interviews, helping create a positive and engaging candidate experience. - Arrange candidate travel and related logistics for onsite interviews and hiring events. - Support onboarding activities, including new hire coordination and Week of Play programming for the El Segundo campus. - Serve as a key point of contact for seasonal hiring initiatives, distribution center peak hiring, and other high-volume recruiting projects. - Maintain accurate candidate and requisition data within applicant tracking systems and other recruiting tools. - Support continuous improvement initiatives and contribute to additional Talent Acquisition projects and programs as assigned. Internship Program Coordination & Operations - Serve as the primary operational point of contact for the internship program, ensuring a seamless experience for interns, managers, and cross-functional partners. - Coordinate end-to-end internship logistics, including offer administration, onboarding, orientation, program communications, and offboarding activities. - Partner with recruiters, hiring managers, HR, and business leaders to support internship hiring and program execution. - Manage internship program timelines, key milestones, and communications to ensure a consistent and engaging intern experience. - Coordinate intern events, learning sessions, networking opportunities, volunteer activities, and executive speaker series. - Track and maintain internship program data, including start dates, conversion processes, and program metrics. - Develop and distribute communications, resources, and program materials for interns and managers. - Partner with recruiters and business stakeholders to support campus hiring initiatives and talent pipeline development. - Manage vendor relationships, budgets, purchase orders, and event logistics related to internship programming, as applicable. - Drive continuous improvement of internship operations, processes, and documentation to ensure a best-in-class program experience.

Requirements

• 1+ years of experience in an administrative, human resources, recruiting, or related support role requiring strong attention to detail, organization, and problem-solving skills.
• Experience managing high-volume interview scheduling and complex calendars using applicant tracking systems (ATS), Outlook, or similar scheduling tools.
• Proficiency in Microsoft Office Suite, including Excel, with the ability to create and maintain spreadsheets, track data, and generate basic reports.
• Proven ability to effectively prio

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at Mattelinc? Share your experience