Senior Executive, HR & Administration

Responsibilities

• Keep HR operations accurate, timely and well-run
• Support the day-to-day administration of HR operations across the employee life cycle, including recruitment, onboarding, confirmation, changes in employment records and offboarding.
• Coordinate and track recruitment processes, including job postings, interview scheduling, candidate communication, onboarding documentation and exit processes.
• Maintain complete, accurate and up-to-date employee records, personnel files and HR documentation.
• Support payroll processing, leave administration, claims, benefits and other personnel administration matters with accuracy and timeliness.
• Assist in the review, updating and implementation of HR policies, SOPs and employee handbook content where applicable.
• Support training administration by coordinating learning needs, course registration, training providers and records.
• Support the performance management process by tracking timelines, documentation and accuracy of records and submissions.
• Liaise with relevant government agencies, regulators or external parties on HR-related reporting and ad hoc requests where required.
• Help ensure HR practices and records are maintained in line with internal policies and applicable employment-related requirements.
• Support EXCO, sub-committee and CEO administration
• Coordinate logistics for EXCO and relevant sub-committee meetings, including scheduling, invitations, agenda support, circulation of papers and follow-up actions.
• Collate, format and organise EXCO papers, sub-committee materials, presentations and supporting documents in a timely and professional manner.
• Record accurate, clear and appropriately structured minutes for EXCO, sub-committee and selected management meetings.
• Maintain proper records of EXCO and sub-committee documents, decisions and member details where required.
• Provide administrative support to the CEO where required, including scheduling, meeting coordination, document preparation and follow-up support.
• Exercise high discretion and care when handling confidential leadership, EXCO, sub-committee and personnel matters.
• Keep the office running smoothly
• Support day-to-day office administration, including office supplies, pantry needs, facilities coordination, postal mail and courier matters.
• Maintain office asset records, tagging and basic inventory control.
• Coordinate with vendors and service providers on office upkeep, supplies, facilities maintenance and cleanliness.
• Help ensure the office environment is functional, organised and ready to support staff, visitors and meetings.
• Support general administrative needs across the organisation where appropriate.
• Improve systems, records and ways of working
• Maintain clear and reliable HR and administrative records, trackers and documentation.
• Use HR, payroll, document and office systems effectively to support accuracy, efficiency and reporting.
• Identify practical opportunities to improve templates, workflows, filing systems, turnaround times and internal coordination.
• Support the use of digital tools, automation and AI to improve productivity, drafting, scheduling, document preparation and reporting where appropriate.
• Apply strong judgement when using digital and AI tools, especially when handling confidential staff information, EXCO materials and sensitive organisational records.
• Support "One BCF" coordination and follow-through
• Work closely with internal stakeholders across departments to coordinate HR and administrative needs smoothly.
• Communicate clearly and early when information is missing, timelines are at risk or follow-up is required.
• Help ensure tasks are tracked, records are complete and actions are cl

Additional Information

Breast Cancer Foundation (BCF) If you are the kind of person who likes things properly organised, people processes well-run, EXCO papers in order, minutes written clearly, and no one scrambling for payroll details, claims, missing files or pantry supplies at the eleventh hour - we should talk. At BCF, HR and administration are not just support functions. They help keep the organisation steady, compliant, well-coordinated and able to do its work well. This role is for someone who is organised, discreet, reliable and strong in follow-through - someone who can keep essential people and office processes running smoothly while handling sensitive matters with maturity and care. We are looking for a Senior Executive, HR & Administration to support the day-to-day running of BCF's HR and administrative functions. This role covers core HR operations across the employee life cycle, EXCO and sub-committee logistics, office administration, claims and records management, minute-taking, and selected administrative support to the CEO. You will work closely with the People & Corporate Functions Manager and across teams to ensure that HR and administration at BCF are timely, accurate, well-documented and aligned with good governance and organisational needs.

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