Investment Group Support Coordinator (Contract)

Responsibilities

• As an Investment Group Support Coordinator in Singapore, you will play an essential role in ensuring the smooth functioning of investment teams by providing dependable administrative assistance.
• Provide high-quality administrative support to multiple executives and senior leaders across equity and fixed income investment teams, ensuring seamless daily operations.
• Coordinate complex calendars with precision, managing competing priorities while maintaining clear communication with stakeholders at all levels.
• Prepare detailed documents for meetings, ensuring accuracy and timely distribution to relevant parties.
• Arrange intricate travel itineraries using Concur or similar systems, handling last-minute changes with resourcefulness and care.
• Act as a critical safety net for Investment Assistants and Managers by anticipating needs and proactively addressing potential issues before they arise.
• Support ad hoc projects as required, contributing positively to team objectives through effective collaboration and adaptability.
• Develop backup plans and alternative solutions when unforeseen circumstances occur, demonstrating flexibility in approach.
• Leverage interpersonal relationships within the team to facilitate smooth coordination of tasks and information flow.
• Regularly review processes for efficiency improvements, implementing best practices in administrative support.
• Maintain confidentiality at all times while handling sensitive information related to investments or personnel.
• What you bring:
• To excel as an Investment Group Support Coordinator, you will bring proven experience supporting senior professionals in settings where attention to detail is paramount.
• A minimum of 3-5 years' experience providing administrative support to multiple executives or senior leaders simultaneously within fast-paced environments.
• Demonstrated expertise in managing complex calendars using Microsoft Outlook or similar tools with exceptional organisational skills.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint) enabling efficient document preparation and data management.
• Proven ability to coordinate complicated travel arrangements using Concur or equivalent platforms while adapting quickly to changes.
• Strong interpersonal skills with a considerate approach that fosters positive relationships across diverse teams.
• Excellent written and verbal communication abilities allowing clear prioritisation of tasks and transparent updates for stakeholders.
• A collaborative mindset with patience and adaptability tailored to meet the varying needs of managers supported.
• Resourcefulness in creating backup plans when faced with unexpected challenges or shifting priorities.
• Experience within financial services is preferred but not essential; openness to learning about industry-specific requirements is valued.
• A commitment to continuous improvement demonstrated by regularly refining processes for greater efficiency.
• What sets this company apart:
• What's next:
• If you are ready for a role where your talents are celebrated and your growth is supported every step of the way, this could be the perfect opportunity for you-take the next step towards joining an inclusive team that truly values what makes you unique.
• Apply today by clicking on the link provided-your journey towards a rewarding career starts here!
• Do note that we will only be in touch if your application is shortlisted.
• Robert Walters (Singapore) Pte Ltd
• ROC No.: 199706961E | EA Licence No.: 03C5451
• EA Registration No.: R25132560 Madiha Binti Md Ridza

Additional Information

The company is committed to fostering a culture where you can truly be yourself, valuing your individuality and encouraging you to bring your authentic self to work every day. If you are passionate about making a difference through your support skills and want to be part of a team that values collaboration and shared success, this role could be the perfect next step for you.

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