Account Executive

Requirements

• Minimum Diploma in Accountancy or equivalent qualification
• At least 2-3 years of relevant accounting experience, preferably in the F&B industry
• Proficient in Xero accounting system and Microsoft Excel
• Experience in sales administration (quotations, invoicing, etc.) is a plus
• Able to work independently with a strong sense of responsibility and adaptability
• Possession of a valid driver's license is an advantage
• Immediate or short notice availability preferred

Additional Information

Position: Account Executive Full Set 财务/人力行政助理 EP, PR, Singaporean Nature of Job: 5 to 6 working days per week, 9:00 AM to 6:00 PM (1-hour lunch break) Annual leave, medical leave, and insurance benefits provided Must be willing to travel to different outlet branches and offices as assigned Required to visit each outlet at least once a week to collect all invoices Key Duties & Responsibilities: 1. Accounting & Finance Handle daily accounting operations including accounts receivable and payable, general ledger, tax matters, and bank reconciliations Prepare monthly financial and management reports Support audit and tax-related matters Liaise with banks on daily transactions Manage month-end closing process and intercompany reconciliations Oversee and verify inventory reports from outlets and office (including key items and liquor), and internal stock transfer records Use Xero system for financial record-keeping Prepare quarterly financial closings and GST submissions Compile unaudited financial statements annually Download each outlets customer membership detail and credit monthly report. 2. Licensing & Administration Apply for and renew licenses: food shop, import, and alcohol sales Manage payment arrangements for outlet/office rentals and season parking Coordinate with contractors/suppliers to handle urgent maintenance matters 3. Sales Admin & Order Processing Manage sales administrative tasks, including quotations, invoices, and delivery orders Receive and process online orders via company website and WhatsApp Record and report all returns, waivers, exchanges, and refunds Handle Taobao purchasing and order processing, prepare shipping form for Guangzhou warehouse to delivery goods to Singapore. Collect weekly sales cash and cheques, manage petty cash transactions 4. Human Resources (HR) Proficient in using Info Tech software (attendance, leave, claims, and payroll systems) Familiar with MOM regulations, especially regarding Key Employment Terms (KETs) and payslips Handle applications and renewals for work passes (new and existing employees) Prepare payroll, submit CPF contributions, file annual IR8A and IR21 for foreign staff resignations Maintain and update employee records and employment contracts (including AL, MC, and PH) Collect and organize employee documents/IPA letters, archive and store them in Google Drive or Info Tech. Assist in WorkRight inspections 5. Reporting & Review Weekly Reports: Week 1-2: Statement of Accounts (SOA) Week 2-3: Inventory and Fixed Assets List updates Week 2-4: Sales Reconciliation Week 3-4: Profit & Loss (Balance Sheet, P&L, Trial Balance) Report Bi-Monthly Review Meeting: Frequency: Once every two months Agenda: Review of overall work and performance reports for the past two months (including sales, finance, inventory, etc.)

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