Senior Accounts Payable Specialist

Responsibilities

• Accounts Payable & Payment Operations
• Manage full-cycle AP process including invoice review, coding, approval follow-up, and payment execution.
• Process vendor payments through ACH, wire, checks, and corporate card channels.
• Ensure timely and accurate payments to domestic and international vendors.
• Maintain vendor master records, banking details, and payment documentation.
• Resolve invoice discrepancies, payment issues, and vendor inquiries professionally.
• Expense Control & Policy Compliance
• Review expense requests, and payment applications for policy compliance.
• Ensure proper approval workflows are followed based on company authorization matrix.
• Support implementation and administration of expense management systems
• Recommend stronger controls, smarter workflows, and more efficient approval processes.
• Month-End Close & Accounting Support
• Prepare AP accruals and reconcile AP subledger to GL.
• Support monthly closing deadlines with accurate reporting and reconciliations.
• Assist with prepaid expenses, vendor deposits, and balance sheet reconciliations.
• Support external audit requests and documentation preparation.
• Cross-Functional & Global Collaboration
• Partner closely with Operations, Marketing, and overseas teams.
• Coordinate with global stakeholders on vendor payments, expense policies, and system alignment.
• Projects & Growth Opportunities
• Participate in finance system upgrades, ERP optimization, and automation projects.
• Help build scalable AP and expense processes for a fast-growing business.
• Opportunity to mentor junior staff and grow into team leader responsibilities.
• Take on additional duties and projects to support the team and business objectives.

Requirements

• Bachelor's degree in Accounting, Finance, or related field.
• 2+ years of AP /accounting experience.
• Strong understanding of AP processes, internal controls, and month-end close.
• ERP experience such as NetSuite, SAP, or similar.
• Advanced Excel skills.
• Strong ownership mindset with attention to detail.
• Comfortable working in a fast-paced, changing environment.
• Experience in e-commerce, consumer products, retail, or cross-border business.
• Experience with high-volume transactions and international payments.
• Experience with process improvement / automation projects.
• Fluency in spoken Mandarin to liaise with Chinese counterparts
• This role reports to the Accounting Manager based in the U.S. and may require occasional adjustment to working hours to accommodate time zone differences.
• The successful candidate may have the opportunity to attend onboarding training in Shenzhen for approximately two weeks.

Additional Information

We are looking for a high-performing Senior Accounts Payable to join our growing finance team in a dynamic e-commerce / cross-border business environment. This is more than a traditional AP role, you will play a key partin strengthening payment operations, improving expense controls, supporting system upgrades, and partnering with teams across the U.S. and China. If you enjoy ownership, process improvement, and working in a fast-paced international business, this role offers strong visibility and long-term growth potential.

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