Proposal Manager

Requirements

• Required:
• Bachelor's degree in Marketing, Communications, English, Construction Management, or related field
• 5+ years of proposal management experience, preferably in construction or AEC
• Proven ability to manage complex, multi-volume proposals under tight deadlines
• Exceptional writing/communication, editing, and story-crafting skills (non-reliant on AI) with strong attention to detail
• Proven ability to interpret ITB, RFP, and RFQ requirements to develop the win strategy, scope of work, and all other proposal content/deliverables necessary to meet client expectations
• Proficiency with Microsoft 365 (Word mastery, PowerPoint), Canva, Adobe Suite tools (including some experience with InDesign) , SharePoint/Teams
• Preferred:
• Experience with CRM and proposal tools
• Experience creating graphics/visuals to support the proposal template
• Knowledge of construction terminology, delivery methods, and project lifecycles as well as p

Additional Information

Job Title: Proposal Manager Company: Loenbro, LLC Business Unit/Department: Sales Location: Various Employment Type: Full-Time - Hybrid FLSA Classification: Non-Exempt About Loenbro Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach-every customer benefits from our capabilities and our care. At Loenbro, we don't just offer jobs-we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation. Job Summary The Proposal Manager leads the end-to-end development of high-quality, efficient/compliant, and compelling responses to RFQs/RFPs across multiple regions. This role partners closely with sales, preconstruction, operations, and executives to build winning pursuit strategies, craft persuasive narratives, and deliver polished proposals and interview presentations that reflect Loenbro's brand, experience, and value and secure targeted win rates. The ideal candidate thrives in a deadline-driven environment, excels at cross-functional coordination, and understands the nuances of the AEC pursuit lifecycle. Essential Job Responsibilities: Lead the full proposal process for RFQs/RFPs, ensuring compliance and high-quality submissions Develop pursuit strategies, win themes, and tailored content in collaboration with sales and operations teams-including proposal sections, resumes, project sheets, & required forms Prepare interview materials and support teams with presentations and practice sessions as needed Collaborate with team members to create and maintain a repository of clear/compelling companywide information for widespread use by proposal team & internal stakeholder groups Work with cross functional groups to establish consistent brand standards for proposal deliverables Guide junior proposal writers to success through hands-on training, mentorship, and sharing of best practices Specific Job Responsibilities: Pursuit Strategy & Intake Collaborate with sales/business development, operations, and management to clarify requirements, risks, and win themes Develop proposal workplans, schedules, and content outlines aligned to selection criteria; Facilitate kickoffs, interviews/strategies, and message alignment with company subject matter experts (SMEs) and establish/enforce SME review deadlines for sales, management, and operations Proposal Development Manage the full proposal lifecycle (RFI/RFQ/RFP): compliance matrix, writing, editing, layout, QC, and production Translate technical input into clear, client-focused narratives, differentiators, and case studies Customize resumes, project sheets, org charts, safety/QA/QC narratives, and methodology sections Coordinate partner/subconsultant inputs, forms, and certifications; ensure all forms are complete; ensure all addenda are completed and communicated to the project team Content & Knowledge Management Maintain a library of boilerplate content including RFP responses per category, usable infographics, past performance, resumes, and project pages Implement version control and content governance for accuracy and brand consistency Gather project outcomes, metrics, and client testimonials to continuously improve content Operations & Reporting Track pursuit pipeline, hit rates, feedback, and post-mortems; report KPIs to leadership. Manage proposal calendars, budgets, and resource plans across simultaneous deadlines. Engage and oversee external resources (writers, graphic designers, print vendors) as needed

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