Executive Assistant
External
Varicent · RemotePrepare for this interview
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About the role
We're looking for a highly organized and proactive Executive Assistant to support the Executive Leadership Team. You'll manage day-to-day operations for ~8 executives, including scheduling, travel, and expenses, while also providing backup support to the CEO's office. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and can confidently manage multiple priorities with minimal oversight.
Responsibilities
- Manage complex calendars across multiple time zones
- Coordinate internal and external meetings, ensuring alignment across stakeholders
- Plan and execute domestic and international travel end-to-end
- Prepare and track expense reports in partnership with Finance
- Provide backup support for the CEO's office during peak periods
- Support executive meetings, off-sites, and team events
- Draft professional communication (email, Slack) and handle sensitive information with discretion
- Identify and improve processes to make executive support more efficient
- What You Bring
- 5+ years of experience in executive or administrative support
- Experience supporting multiple senior stakeholders (ideally 4+ at once)
- Strong organizational skills and attention to detail
- Ability to prioritize and manage competing demands in a fast-paced environment
- Excellent written and verbal communication skills
- Proficiency with tools like Outlook and expense systems (e.g., Concur)
- A proactive mindset - you don't wait to be asked
- What Success Looks Like
- Quickly build trust with executives and manage their day-to-day operations independently
- Anticipate conflicts and solve problems before they escalate
- Deliver high-quality, accurate work with minimal oversight
- Become a reliable, go-to partner for executive support
- Why Join Us
- This is a high-impact role where you'll work closely with senior leaders across multiple regions and play a key role in keeping executive operations running smoothly. You'll have the opportunity to take ownership, operate with autonomy, and contribute to improving how the Executive team works.
- You'll be part of a fast-paced, collaborative, and global environment with strong exposure to executive-level decision-making.
Benefits
Additional Information
At Varicent, we're not just transforming the Sales Performance Management (SPM) market-we're redefining how organizations achieve revenue success. Our cutting-edge SaaS solutions empower revenue leaders globally to design smarter go-to-market strategies, maximize seller performance, and unlock untapped potential. Varicent stands at the forefront of innovation, celebrated as a market leader in the 2025 Forrester Wave Report for SPM , 2023 Ventana Research Revenue Performance Management (RPM) Value Index , Gartner Peer Insights , 2024 Gartner SPM Market Guide , and G2. Our solutions are trusted by a diverse range of global industry leaders like T-Mobile, ServiceNow, Wawanesa Bank, Shaw Industries, Moody's, Stryker and hundreds more. Here's why you'll thrive at Varicent: Innovate with Purpose: Build impactful solutions for customers worldwide. Join Excellence: Work in a diverse, collaborative, and innovative team. Shape the Future: Lead in redefining revenue optimization. Grow Together: Unlock your potential in a supportive environment. Join us at Varicent-where your talent and ambition meet limitless opportunities for success!
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