Senior Administrative Associate - Academic Affairs at UT Social Work

Responsibilities

• This position is office-based and not structured as a remote or flexible-schedule role due to the need for real-time administrative support and office coverage.
• This position description is not intended to be all-inclusive. Responsibilities may evolve over time, and the employee may be assigned additional duties, special projects, or initiatives to support Academic Affairs and the broader operations of the School of Social Work.
• Academic Affairs Support
• Coordinate the course scheduling process in collaboration with the Associate Dean and program leadership, including: Collecting teaching preferences via Qualtrics
• Communicating course assignments and invitations to faculty
• Tracking responses and updating course schedules
• Coordinating classroom requests and final room assignments
• Collect, review, and upload course syllabi to the university website; maintain the School's syllabi archive and respond to syllabi requests.
• Ensure syllabus compliance with university, state, and accreditation requirements, including learning outcomes and common assignment expectations.
• Administer and maintain Course Instructor Surveys (CIS), including system coordination, communications, and deadline monitoring.
• Support adjunct faculty operations by maintaining listservs, coordinating semester meetings, and collaborating with the Director of Adjunct Affairs and the Director of Academic Initiatives.
• Provide administrative support for assessment and accreditation activities, including tracking and maintaining program data.
• Partner with the Provost's Office (OAT team) to support the course master functionality within the Simple Syllabus platform.
• Maintain faculty workload documentation in collaboration with Faculty Affairs, HR, and leadership to ensure alignment with institutional workload policies.
• Administrative Support to the Associate Dean
• Manage complex calendar scheduling, meeting coordination, and travel arrangements (including reimbursements).
• Prepare, draft, and edit correspondence and meeting materials.
• Attend Academic Programs and Student Services meetings, document key takeaways, and provide follow-up support.
• Maintain tracking systems for deadlines, deliverables, and project timelines; proactively monitor progress and send reminders as needed.
• Screen and distribute incoming communications and support day-to-day administrative needs of the Academic Affairs office.
• Faculty Support
• Provide direct support to faculty, including assistance with obtaining desk copies and navigating academic systems.
• Serve as the School's primary point of contact for the Course Instructor Survey (CIS) system.
• Deliver one-on-one and group training (virtual and in-person) to support faculty adoption and ongoing use of the Simple Syllabus platform.
• General Administrative & Office Operations
• Maintain consistent in-office presence to ensure reliable front-office coverage, responsiveness, and operational continuity.
• Coordinate closely with the Dean's Executive Administrative Assistant to ensure coverage for breaks, absences, and high-volume periods.
• Provide backup administrative support to the Dean's O

Benefits

Additional Information

Job Posting Title: Senior Administrative Associate - Academic Affairs at UT Social Work ---- Hiring Department: School of Social Work ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Jun 01, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes About UT Social Work: UT Social Work is ranked among the top10 programs of social work education in the country, values high-level scholarship, innovative teaching and commitment to service. Our mission is to promote social and economic justice, alleviate critical social problems and enhance human well-being. About UT Austin: The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people. Learn more about UT Austin's mission and values , leadership and strategic plan . Benefits package: 100% employer-paid basic medical coverage Retirement contributions Paid vacation and sick time Paid holidays For more Total Rewards click her e Purpose The Senior Administrative Associate for Academic Affairs supports the daily academic operations of the School of Social Work and provides high-level administrative support to the Associate Dean for Academic Affairs. This role is responsible for coordinating course scheduling, managing syllabus and accreditation processes, maintaining academic and faculty records, and ensuring efficient administrative operations within the Academic Affairs portfolio.

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