Sr Site Activation Coordinator

Responsibilities

• Perform feasibility, site activation, and maintenance activities for investigative sites in assigned studies
• Support site start-up processes in compliance with regulatory requirements, SOPs, and study-specific guidelines
• Prepare, review, and manage site documentation, ensuring completeness, consistency, and accuracy
• Track and follow up on critical documents, including: Questionnaires
• Confidential Disclosure Agreements (CDAs)
• Regulatory and ethics submissions
• Informed Consent Forms (ICFs)
• Investigator Pack (IP) release documents
• Contract Negotiations & Budgeting
• Communicate status updates and document completion to internal teams and stakeholders
• Distribute finalized regulatory and study documents to sites and project team members
• Maintain and update internal systems, databases, tracking tools, timelines, and project plans with accurate information
• Collaborate effectively with cross-functional departments to ensure project timelines are met

Requirements

• 🎓 Bachelor's degree in Life Sciences or a related field
• ✅ Minimum of 2 years' experience in a healthcare or clinical research environment (or equivalent combination of education, training, and experience)
• ✅ Strong understanding of clinical trial processes and site activation activities
• ✅ Ability to manage multiple tasks and timelines with attention to detail
• ✅ Proficient in working with internal systems, tracking tools, and documentation processes
• ✅ Strong organizational, analytical, and communication skills
• A proactive and collaborative team player who thrives in a dynamic environment
• An individual contributor who can work independently under general supervision
• Someone comfortable handling non-routine tasks and applying judgment within established procedures
• Problem-solver with the ability to analyze issues and drive resolution

Benefits

Additional Information

Senior Site Activation Coordinator 📍 Location: Athens, Greece - Hybrid 🕒 Employment Type: Full-time Job Overview We are seeking a highly organized and detail-oriented Senior Site Activation Coordinator to support site activation activities across assigned studies. In this role, you will work under general supervision to ensure timely and compliant site start-up, in alignment with local and international regulations, SOPs, and project goals. You will collaborate closely with the Site Activation Manager (SAM), Project Management teams, and cross-functional stakeholders to drive efficient study start-up processes from feasibility through activation and maintenance.

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