Assistant Financial Controller

Benefits

Additional Information

TASKS, DUTIES AND RESPONSIBILITIES RESPONSIBLE FOR ACCOUNTING AND FINANCIAL CONTROL To oversee the Accounts Receivable Clerk and any and all related duties to the position Debtors Book Age Analysis within set parameters Managing the current Credit Policy according to the set parameters To oversee the Accounts Payable Clerk and any and all related duties to the position Creditors Age Analysis within set parameters Managing the disbursement cycle Overseeing the cashbook reconciliations To oversee the Income Auditor and any and all related duties to the position To oversee and reconcile cash and credit card banking To oversee and reconcile Forex banking To oversee the reconciliation and resolution of outstanding PM accounts To oversee the processing, payment and reconciliation of commission claims To oversee the procurement cycle according to the set parameters To oversee the stores and internal inventory control cycle post delivery To oversee monthly VAT returns and ensure Accounts Payable has processed it correctly on SARS To oversee monthly PAYE returns and ensure Accounts Payable has processed it correctly on SARS To control and reconcile the Asset register To process journal entries, both standard and ad hoc as and when needed To prepare any and all input up to Income Statement level Ensure balance sheet is completed on a monthly basis by the 15th of the month Send out departmental GL's by month end closing. To prepare and publish a variety of Management Account reports to internal departments Take responsibility in driving process, system and control improvement initiatives Team Management, Performance reviews - Providing feedback, appraisals CASH BOOK: Import the bank into the Cash Book Ledger in Accpac on a weekly basis. Transactions must be reconciled in the Cash Book on a weekly basis. To raise transactions for amounts on the Cash Book that doesn't pull through from Accounts Receivable or Accounts Payable. E.g. SARS PAYMENTS, PAYROLL. Daily bank statement must be scrutinized for receipts and payments that are not a normal cash receipt or accounts payable. E.g. bank charges or deposit rejections, etc. STAFFING Ensure that staff are adhering and maintaining all relevant Standard Operating Procedures and ICQ Requirements. Training staff reporting to this position. Complete staffing duties should staff not be available or on leave. Maintaining leave and time sheets for staff reporting to this position. AUDITS Ensure that all ICQ requirements are completed by team and all SOP's are updated Take control of all BBBEE audits and complete requires tasks needed for the audits Take control and manage of all external auditors' requirements and ensure team has completed tasks GENERAL CONTROL Assist Financial Controller with maintaining all Policies and Procedures in line with RHG Internal Control assessments. Accept flexible work schedules necessary for uninterrupted service to hotel guests and stakeholders. To follow up and execute any other Ad Hoc tasks given by the General Manager and Financial Controller. Utilizes leadership skills and motivation to maximize employee productivity and satisfaction Monitors hotel's overall service and team work daily, and makes recommendations for improvement to Financial Controller ADHOC: From time to time the Financial Controller will require reports to be compiled for the purpose of review & investigation in order to mitigate any potential risks for the business or personnel LAWS, REGULATIONS AND POLICIES Follows all applicable laws, especially in accounting policies, procedures and guidelines Conducts all work according to guidelines Hotelkit/Sharepoint EMPLOYEE RELATIONS Fosters and develops effective employee relations throughout the department and the hotel Establishes and maintains effective internal communications with team members as well as other departments. RESPONSIBLE BUSINESS Shows involvement and is interested in environmental and or social & ethical issues by participating in responsible business activities Promotes the Responsible Business program to guests at all times Is actively involved in finding ways of reducing waste and minimizing energy usage HEALTH AND SAFETY Ensures that all potential and real hazards are reported and reduced immediately Fully understands the hotel's fire, emergency, and bomb procedures Stimulates and encourages a general awareness of health and safety in tasks and activities carried out within the department Ensures the safety of the people and property within the premises by applying hotel regulations, adhering to existing laws and regulations Anticipates possible and probable hazards and conditions and either corrects them or take action to prevent them from happening Ensures that the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct of hotel employees is maintained at all times. MISCELLANEOUS Attends meetings and training required by the General Manager Assists colleagues to perfo

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