Associate Executive, Medical Tower Planning & Development #HGNT

Requirements

• Diploma in any discipline.
• At least 1-2 years of administrative or office support experience, preferably in a healthcare or public sector setting.
• Proficient in Microsoft Office applications including Word, Excel, and PowerPoint.
• All Interested candidates are invited to email your resume in MS Word format to:
• healthcare8@recruitexpress.com.sg
• Please include your full working experience, education background, notice period, expected salary.
• Trista Theseira
• Outsourcing Team
• Ref Code: #HGNT
• Recruit Express Pte Ltd
• Company Reg. No. 199601303W | EA License Number: 99C4599
• We regret to inform that only suitable candidates will be shortlisted for an interview.

Additional Information

We are hiring Associate Executive, Medical Tower Planning & Development to be outsourced to our clients from reputable healthcare organizations. Apply now! Job Responsibilities 1. Office Administration & Records Management - Maintain an organised and up-to-date filing system for all office documents, technical drawings, and correspondence in accordance with hospital standards. - Handle incoming and outgoing documents, mail, and requests from other departments and consultants, ensuring timely distribution and follow-up. - Raise purchase requisitions and process invoices, liaising with Finance and relevant departments to ensure timely payment and proper record-keeping. - Track and follow up on outstanding payments with external vendors, suppliers, and contractors, ensuring all invoices and claims are processed, documented, and resolved within agreed timelines. - Manage office supplies and stationery, ensuring sufficient stock is maintained at all times. 2. Meeting Support & Note-Taking - Schedule and coordinate meetings, book venues, and ensure rooms are set up with the necessary equipment and materials ahead of time. - Attend meetings as assigned to take clear and accurate notes, and distribute minutes to attendees following approval. - Follow up on meeting action items and assist in compiling status updates for the team. 3. Events & Exhibition Logistics - Provide logistical support for hospital-wide events, forums, and engagement sessions organised by the team, including venue booking, setup coordination, and on-the-day support. - Liaise with vendors for displays, exhibitions, and visual materials, coordinating delivery, installation, and removal in line with event timelines. - Assist in preparing presentation materials, collaterals, and briefing packs for internal and external stakeholders. 4. Staff & General Support - Assist with onboarding of new team members, including coordinating access, IT setup, and induction arrangements. - Handle internal communications and correspondence professionally, including responding to general enquiries and directing queries to the right person. - Support the team with any other administrative or operational tasks as assigned by the supervisor or Head of Department.

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