Chief of Staff, Office of the President

About the role

Location: New York, NY Preferred (Remote) Commitment: Full-Time Staff Role Reports to: President Travel: Approximately 20 - 30% Start Date: Immediate Compensation: $175,000 - $195,000, commensurate with experience About the Democracy Alliance The Democracy Alliance (DA), founded in 2005, is a donor community of individual philanthropists, foundations, and labor unions committed to a just, thriving democracy and a shared progressive future. The DA invests in building progressive infrastructure in the United States by filling gaps, providing catalytic funding, and resourcing social change all in service of a multiracial, feminist democracy that works for all. The DA recently completed a strategic planning process that defined a bold 10-year vision centered on racial, gender, and economic justice, as well as long-term movement infrastructure. As a convener, connector, and resource aggregator, the DA supports donors seeking long-term impact and helps them move critical resources to the field. Position Overview The Chief of Staff serves as a strategic partner, trusted advisor, and operational anchor to the President. This role supports the President in executing her leadership priorities, managing key relationships, including with the Board of Directors and other key stakeholders, and ensuring alignment between her work and the organization's broader goals. The Chief of Staff manages the Executive Office, including overseeing and managing the Executive Assistant to the President, ensuring strong coordination, clear communication, and effective systems that maximize the President's time and impact. Together, they form the core of the Executive Office, providing seamless administrative and strategic support. This person will work closely with senior organizational leaders of strategic and programmatic functions. This is a highly visible and fast-paced role that requires exceptional organizational judgment, strategic thinking, and emotional intelligence. The ideal candidate thrives on anticipating needs, connecting dots across teams, and building systems that enable the President to focus on the most important priorities. Key Responsibilities Strategic Support to the President Serve as the primary thought and operational partner to the President on her daily priorities, meetings, and external engagements. Make recommendations regarding the President's best use of time, including attendance and involvement in events. Develop systems to ensure that the President's activities are aligned with organizational strategy and priorities. Collaborate with the President and Senior Team to define and track daily, weekly, and long-term goals Ensure the President is appropriately briefed for meetings, events, and public appearances by coordinating preparation materials and background information from staff. Independently manage correspondence and advise on requests for meetings and engagements. Correspondence includes but is not limited to talking points; agenda framing; and email drafting on behalf of the President. Support the President's relationships with partners, funders, grantees, and senior leaders across the progressive ecosystem including strong preparation and follow-up in collaboration with relevant team members. Build and maintain relationships with key stakeholders, including board members, partners, and donors, to advance DA's mission. This person also engages deeply with labor leaders. Serve as an external point of contact on all events, meetings, and speaking engagements; Take lead in ensuring the coordination of logistics and material preparation. Proactively identify and resolve superfluous issues before they reach the President's purview Prioritize conflicting needs; manage organizational matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures. Attend meetings on behalf of the President as needed, representing the President and organization. Work with the Executive Assistant to manage the President's schedule, priorities, travel, and high-profile events, ensuring her time and engagements are strategically aligned with organizational goals and coordinated closely with the Partnerships team. Organizational Coordination and Leadership Work with senior team to set organizational priorities, goals, and priorities for the organization. Connect the President's work to staff-wide goals and ensure information and decisions flow from the president to the appropriate teams. Work closely with senior leadership to ensure the President's initiatives and decisions are effectively communicated and implemented across the organization. Project manage strategic projects on behalf of the President; create detailed project plans, anticipate obstacles; keep trains running without President Anticipate relationship and communication needs, ensuring timely follow-up and strong stewardship of key connections. Board Engagement and Management Partner with Senior Team on

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