Event Producer - Tokyo Based

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Hey there! We're Fever , the world's leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we're revolutionizing the way people engage with live entertainment. Every month, our platform inspires over 300 million people in +55 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences. Our results? We've teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors! Impressive, right? To achieve our mission, we are looking for bar-raisers with a hands-on mindset who are eager to help shape the future of entertainment! Ready to be part of the experience? Now, let's discuss this role and what you will do to help achieve Fever's mission. As part of the Fever Originals team, you will use data and insights to create one-of-a-kind events and experiences that allow people to have unforgettable moments. About the Role (Japanese Version Below) : We are looking for an experienced, passionate, and detail-oriented Producer to join the Fever Originals team. You will take responsibility for the end-to-end production of complex live entertainment experiences involving the construction of permanent or semi-permanent physical spaces, ensuring they are delivered on time, on budget, and to the highest quality standards. This role spans technical production, creative development, budgeting, process management, and leadership, and requires strong adaptability, problem-solving skills, and the ability to balance speed and quality. You will serve as the main production point of contact across a wide portfolio of projects, coordinating technical teams, business leaders, our partners and external vendors, while leading processes that guarantee exceptional experiences for our audiences. The role will be based in Tokyo and the company will sponsor the stay of the freelancer in Tokyo. This is a freelance role. Project Management Oversee all phases of production-from initial concept development through on-site execution and post-event wrap-up. Interpret creative briefs, site layouts, and project requirements to ensure feasibility and alignment with company goals. Validate site logistics and operational needs through planning sessions, venue scouting, and site visits. Coordinate cross-department collaboration across creative, operations, technical, and vendor teams. Process & Documentation Create and maintain comprehensive production documentation, timelines, and handover materials. Develop and track schedules, milestones, and deliverables using project management tools. Support consistent communication flow and version control for all project documentation. Budgeting & Financial Management Build, manage, and reconcile production budgets from feasibility through final delivery. Track project spending and identify opportunities for optimization or cost savings. Oversee contracts, vendor negotiations, purchase orders, and invoice processing. Assist with closing out event P&Ls and financial reporting. Leadership & Communication Lead team and client meetings, capturing action items and ensuring accountability. Present confidently to senior stakeholders, clients, and partners. Translate complex production challenges into practical, solution-oriented recommendations. Support and mentor production coordinators or junior staff as needed. Soft Skills Demonstrate adaptability, composure, and creative problem-solving under pressure. Promote teamwork, collaboration, and positive communication across departments. Take ownership of large, multi-stakeholder projects from planning through delivery. Maintain strong relationships with vendors, venues, and clients through professionalism and reliability. About You: You thrive in a fast-paced environment and pride yourself on your flexible, detailed, analytical mindset. Candidates need to be passionate about the entertainment/events industry. You will have to be comfortable delivering results in an ambiguous environment, being exceptionally detail-oriented while looking around corners, and thinking bigger about how we create a compelling experience. 5+ years of experience in the event production industry Fluency in English and Japanese Proven track record of managing complex projects with multiple workstreams and stakeholders. Strong understanding of production logistics, scheduling, and vendor coordination. Experience negotiating and managing contracts and budgets. Excellent organizational and time-management skills; proficiency with project management tools (e.g., Asana, Smartsheet, Gantt charts). Strong interpersonal, presentation, and communication sk

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