Research Administration Specialist

Requirements

• Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Profile Summary:
• Responsible for collaborating with faculty and researchers in managing complex aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.
• Job Description:
• Salary Range: $70,000 - $100,000; DOE
• Essential Duties:
• Project management / operations [60%]
• Develop and implement operational strategies for complex projects involving multiple stakeholders (academic researchers, academic partners, industry partners, government agencies, students, etc.), especially in the area of geospatial AI
• Advance and ensure project progress by setting objectives and deadlines in collaboration with research team and stakeholders, including providing recommendations on how to improve project operations
• Design, suggest, and implement lab-wide operational systems, templates, and workflows to continuously improve lab efficiency and scalability
• Monitor project progress and deliverables;
• Coordinate with Research Advancement team to propose, implement, and manage project budgets and financial goals in accordance with lab grants and costs
• Coordinate with Research Advancement team to track and forecast project budgets, burn rates, and financial risks
• Coordinate with Research Advancement and PI to oversee project reporting and ensure timely submission of deliverables to sponsors
• Build, maintain, and manage relationships with partners while promoting and highlighting the benefits of technological innovation
• Proposal development and support [20%]
• Coordinate with Research Advancement team to support grant application processes for funding from government agencies and private sector organizations
• Coordinate with Research Advancement team to track funding opportunities and manage proposal timelines and submissions
• Co-supervise research team alongside lab PI [15%]
• Identify students' needs involved in various projects, and develop and execute strategies to fulfill those needs
• Implement and monitor structured project management practices for students (e.g., sprint planning, milestone tracking)
• Monitor and support student progress toward research and professional goals
• Lab visibility / communications [5%]
• Coordinate dissemination of lab outputs (e.g., website, reports, media, partners)
• Experience working in academic and research environments
• Ability to manage multiple projects simultaneously and prioritize tasks and deadlines effectively, as well as help others improve their project management and prioritization
• Comfortable in an interdisciplinary role working with different types of partners with varying levels of technical and domain expertise
• Experience mentoring students, especially graduate students, on non-technical topics such as professional development, time management, presentation and writing skills, etc.
• Proficiency in reporting and content creation software including Microsoft Office suite, Google suite, Adobe, Canva, Mailchimp, and generative AI tools
• Proficiency with project management tools such as Slack, GitHub, Notion, etc.
• Working Environment:
• Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting.
• This position involves regular use of a computer and standard office equipment. Occasional lifting

Benefits

Additional Information

Job Profile: Research Administration Specialist 4 Job Family: Research Administration Time Type: Full time Max Pay - Depends on experience: $100,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.

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Company Intel

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