Project Admin and HR Executive

Requirements

• Minimum O Level / Diploma / Degree in Accounting, Human Resource Management, or equivalent
• At least 2 years' experience in project administration and/or administrative operations (architecture/construction industry experience is preferred)
• Comfortable working with deadlines, submissions, and multiple stakeholders
• Strong organisation and follow-through; reliable document control habits
• Proficient in spoken and written English
• Proficient in Microsoft Office (Excel/Word/PowerPoint)
• Strong communication and interpersonal skills
• High integrity, responsibility, and a collaborative working style
• About Kyoob
• Kyoob is a Singapore-based architectural design practice delivering projects in Singapore. We work collaboratively across project teams, with a strong emphasis on clear documentation, reliable systems, and thoughtful coordination.
• Why Kyoob
• Team-first culture: supportive colleagues and cross-office collaboration
• Meaningful work: exposure to real project delivery, submissions, and client-facing coordination
• Systems and standards: a role that values clarity, documentation, and continuous improvement
• Growth opportunities: learn across project operations, admin, and HR support

Additional Information

Role summary Kyoob is hiring a Project Admin & HR Executive to own day-to-day project administration and documentation - including authority submissions, EOIs, tender documentation, fee proposals, and audit readiness - while also supporting general office administration and providing HR coverage when required. What you'll do (project administration - main scope) Prepare and coordinate authority submissions , EOIs, tender documents, and fee proposals Manage project correspondence: letters, emails, and key records Liaise with project directors and/or architects on project administration requirements and deadlines Coordinate with clients, consultants, and site staff on project-related matters and project accounts Maintain structured filing and document control (softcopy and hardcopy) to ensure traceability and audit readiness Support ISO 9001 & ISO 14001 audit preparations by coordinating documents, trackers, and internal checks Office admin & HR coverage (when required) Manage phone calls and emails Schedule meetings and appointments; coordinate calendars and meeting logistics Liaise with vendors (including printers) and support procurement/coordination tasks Support HR operations for project site staff, including:timesheets and payroll supportleave, leave compensation, and benefits coordination Support ad-hoc assignments and office improvements as needed

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