Governing Board Secretariat and Office Coordinator

Requirements

• Excellent English writing and proofreading skills, with the ability to collaborate with colleagues to strengthen the quality and clarity of written communications.
• Demonstrated ability to exercise tact, diplomacy, and discretion, with a strong commitment to maintaining confidentiality.
• Strong attention to detail, with the ability to accurately review and manage all aspects of a task, regardless of complexity or scale.
• Collaboration skills to work effectively and flexibly in a multicultural environment, to foster and maintain good working relations, as part of a team, with colleagues at all levels, with Delegations and other stakeholders.
• Good ability to handle numerical data accurately
• Tools
• Excellent knowledge of Outlook and Microsoft Office Suite (Word, Excel and Powerpoint etc) and proven ability to learn new systems rapidly and proficiency in formatting and structuring documents.
• Excellent knowledge of/ ability to learn OECD tools such as Sharepoint, HR Renewal, Concur, SAP and SRM.
• Languages
• Excellent command of written and spoken English. French language skills are an asset.
• Core Competencies
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies .
• Closing Date
• This vacancy should be filled as soon as possible, and applications should reach us no later than midnight 5 July 2026 (Paris time).
• Contract Duration
• 24 month fixed-term appointment, with the possibility of renewal.
• What the OECD offers
• Monthly salary starts at 4 502.33 EUR, plus allowances based on eligibility, exempt of French income tax.
• Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD's new contractual modalities .
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions.
• Selection Process
• For retained candidates, the selection process may include a video-recorded interview, job-based assessment and panel interviews.
• The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries *, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.
• The OECD promot

Benefits

Additional Information

Main Responsibilities Governing Board Secretariat Coordination Co-ordinate all matters in relation to the Governing Board (GB) including liaison with the office of the Chair of the Governing Board (GBC), coordination with members of the GB Bureau (GBB), Group of IEA Chairs(GOC) regardingtheir IEA business and meetings. Act as interface with IEA/EXO, other directorates and offices and Delegations. Monitor GB-related deliverables and actions for the IEA Secretariat to ensure adherence with timeframes stipulated by the GB including by drafting/reviewing emails to GBC, GBB, GOC, Governors and delegates. Carry out research regarding institutional issues using institutional records. Assist the Chief Legal Counsel, Secretary to the GB, as needed. Office Coordination Assist the Chief Legal Counsel, Deputy Chief Legal Counsel, Legal Counsels and Advisors, as needed on any matters for which OLC has internal and external responsibility. Work in partnership with the assistant to ensure efficient office operations and administrative support. Perform administrative duties as required during their periods of absence. Perform any other legally or administratively related tasks, as required. Ideal Candidate Profile Academic Background Undergraduate degree in a relevant field, such as social sciences, humanities or paralegal studies. Professional Background Experience required within an international organisation and/or administrative fast paced environment; experience of committee management is an advantage.

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