Admin Assistant

Responsibilities

• Provide administrative support to project teams across documentation, coordination, and reporting
• Prepare, transcribe, and distribute project documents including subcontracts, purchase orders, and correspondence
• Maintain and organize physical and electronic project files in line with company guidelines
• Track and update project information and records as directed by the project team
• Follow up with subcontractors on documentation such as claims, certificates, and delivery orders
• Support project closeout activities, including preparation of O&M manuals
• Assist in preparing project documentation such as cashflow reports, progress claims, insurance, and schedules
• Coordinate office and project site supplies procurement
• Organize and maintain filing systems, project binders, and drawings from printing vendors
• Support preparation and distribution of project punch lists to vendors and subcontractors
• Archive project documentation according to company and client requirements
• Assist with scheduling meetings, interviews, and travel arrangements when assigned
• Participate in project meetings and support implementation of new procedures as required

Requirements

• N/O/A Levels or higher qualification
• Minimum 1 year of relevant experience in a contractor or construction environment
• Proficient in Microsoft Office applications
• Strong attention to detail with experience in document control and file management systems
• We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.
• Please kindly refer to the Privacy Policy of Good Job Creations:
• https://goodjobcreations.com.sg/en/privacy-policy/
• EA Personnel Name: Rhys Goh Hui Ming
• EA Personnel Reg. no.: R2198664
• EA License no.: 07C5771
• #SCR-rhys-goh

Additional Information

Job Summary: Detail-oriented project coordinator to support construction teams with documentation, coordination, and workflow tracking to ensure smooth project delivery.

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