HR/Admin

About the role

Today Hr Finanace job scope for security industry The core HR & Finance job scope in the Singapore security industry centers on three pillars: regulatory compliance, manpower administration, and financial control. The security sector is highly regulated (MOM, SPF/PRD), so HR-Finance roles carry heavier compliance and documentation duties than in most industries. Below is a structured, detailed breakdown tailored to security agencies in Singapore. 🧩 HR Job Scope in the Security Industry (Singapore) 1. Recruitment & Licensing Compliance Manage recruitment of security officers (SO, SSO, SS, etc.) Handle PRD (formerly PLRD) licensing applications, renewals, and cancellations Verify training certifications (WSQ modules, RTT, CPR+AED, etc.) Ensure officers meet MOM & SPF regulatory requirements (age, fitness, nationality restrictions) 2. Workforce Deployment & Operations Support Coordinate manpower with Operations team for site deployment Maintain duty rosters, attendance, OT records Track officers' availability, medical leave, and site transfers 3. Payroll & HR Administration Process monthly payroll, OT, allowances, and site-based incentives Handle CPF, IRAS, SHG contributions, and levies Maintain employee records, contracts, and personal files Manage onboarding/offboarding, uniform issuance, and asset returns 4. Employee Relations & Discipline Support disciplinary investigations and documentation (common in security due to site rules) Handle grievances, counselling, and performance issues Ensure compliance with Employment Act and company policies 5. HR Reporting & Audits Prepare HR reports for management and regulatory audits Maintain confidentiality and proper documentation standards 💰 Finance Job Scope in the Security Industry 1. Accounts & Billing Prepare invoices for clients based on deployment hours and contract rates Track payments, follow up on outstanding invoices Process claims, petty cash, and reimbursements 2. Accounts Payable & Receivable Handle supplier payments, utilities, insurance, and operational expenses Maintain AP/AR aging reports 3. Month-End Closing & Reporting Assist in month-end closing activities (journal entries, accruals) Support preparation of financial statements (P&L, balance sheet) 4. Costing & Budgeting Track manpower costing per site (a major cost driver in security agencies) Support budgeting for manpower expansion, equipment, and operations 5. Compliance & Audit Support Maintain proper documentation for audits Ensure compliance with IRAS, ACRA, and financial regulations 🧭 Combined HR & Finance Executive Role (Common in Small/Medium Security Agencies) Many security companies combine HR and Finance into one role. A typical combined scope includes: Payroll + licensing + staff records Invoicing + basic accounts + payment tracking Manpower coordination with Ops Disciplinary support and HR reporting This matches the responsibilities listed for HR & Accounts Executive roles in the security industry

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