Office Operations Manager & Executive Assistant

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Office Operations Manager & Executive Assistant (New York City) Company Description Butterfly Network, Inc. (NYSE: BFLY) is driving a digital revolution in ultrasound imaging and sensing with its proprietary Ultrasound-on-Chip™ semiconductor technology and software solutions. Butterfly first proved its technology in the point-of-care ultrasound market - commercializing the world's first single-probe, whole-body portable ultrasound device, which is now on its best-selling, third-generation: Butterfly iQ3™. The Company combines its advanced hardware with cloud software and AI, an enterprise workflow solution (Compass AI™) and other offerings to drive adoption of affordable, accessible ultrasound. Butterfly also enables third-party development of imaging AI apps through Butterfly Garden™, its software development kit and AI partnership initiative. In addition to its medical imaging products, Butterfly Embedded™ is the Company's Ultrasound-on-Chip™ licensing and co-development program designed to enable a new wave of ultrasound-enabled technologies across non-competitive healthcare markets and beyond. Through Butterfly Embedded™, partners can build and scale novel ultrasound applications powered by Butterfly's proprietary semiconductor chip and software platform. Butterfly's innovations have been recognized by Prix Galien USA, Fierce 50, TIME's Best Inventions and Fast Company's World Changing Ideas, among other achievements. We're a team of bold thinkers, problem-solvers, and innovators ready to shape the future of medical imaging. Let's build something extraordinary together! Job Description We're looking for an Office Operations Manager & EA for our New York City, NY office. This role will be a key employee that ensures smooth daily operations within the office requiring 5 days a week full time in the office. The office houses a cross-functional group of individuals ranging from engineering to marketing and sales. This is not a typical front desk receptionist role - this position is for someone who takes ownership of the employee experience and brings energy, creativity, and attention to detail into the workplace every day. The team members within the site office will depend on you to create a productive environment that people are excited and energized to be in, while management will rely on you to create and maintain the office budget and the Butterfly Employee Experience. You'll play a central role in shaping an office environment - from the way the space looks and feels, to the food we share, to the moments that build culture. Success in this role requires initiative, curiosity, and a true "go-getter" mindset. You're someone who notices what others don't, anticipates needs before they arise, and takes pride in delivering thoughtful, polished experiences - all while staying on budget and working closely with leadership. Additionally, this role will include some administrative professional responsibilities where you will be a trusted partner supporting one or two of our executive team members. You'll partner closely with the Chief of Staff and Executive Assistants to execute seamlessly and collaboratively. As part of our team, your role will be split between both Office Manager and Executive Assistant responsibilities: Office Manager: Proactively manage daily office operations at the New York City, NY location, reporting to the Chief of Staff Greet and assist guests, including executives, volunteers, vendors, consultants, and employees Partner with EA's and the Chief of Staff to coordinate on-site and off-site meetings and manage conference rooms Plan and arrange NYC based office events and organize catering - bringing fresh ideas, thoughtful touches, and well-executed experiences that elevate team culture Order and stock food, office supplies, new hire swag, and other items with attention to detail and a strong understanding of employee preferences (meals, snacks, and events) Maintain a well-cared-for, welcoming office environment - including keeping plants healthy, kitchens and common areas clean and stocked, and ensuring the space consistently feels organized, fresh, and inviting Stay tapped into NYC culture and bring in new local ideas that keep the office experience feeling fresh and engaging Help manage the annual office budget Liaise with facility management vendors, including cleaning, catering, and security services Act as the office notary Assist staff with shipping and receiving mail and packages, both domestic and international Support both internal and external departments, such as HR and IT, to maintain a safe, clean, and productive environment Work with company leads on company-specific tasks Provide employee support as needed Perform a broad variety of tasks in support of the role and responsibilities EA: Proactively provide support for certain executives, including calendar, administrative, and executive assistance matters: Schedule appointments and coordinate c

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