Senior Administrative Assistant

About the role

The Senior Administrative Assistant is responsible for managing the administrative operations of the Controller's Office and providing support to the Office of the Senior Vice President and Chief Financial Officer, as needed. This role coordinates daily administrative activities, manages communications, and supports a variety of projects and initiatives. This position reports to the Vice President and University Controller and requires a high level of organization, professionalism, initiative, and discretion.

Responsibilities

• Coordinate and manage calendars, meetings, and related logistics
• Provide administrative and project support, including research and coordination of special initiatives
• Prepare, proofread, and edit correspondence, reports, and presentations for accuracy and completeness
• Communicate effectively with internal and external stakeholders
• Coordinate events and meetings, including agendas, materials, and catering arrangements
• Manage office operations, including ordering and maintaining supplies
• Process purchase requisitions, bid waivers, and change orders
• Assist with onboarding activities for new team members
• Coordinate travel arrangements, expense reporting, and purchasing card reconciliations
• Track and follow up on tasks and projects to ensure deadlines are met
• Attend meetings, document proceedings, and follow up on action items as needed
• This role is a part-time position working approximately 20-30 hours per week and is an in-person role located in Daytona Beach, Florida.
• Perks Await You at Embry-Riddle!
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.

Requirements

• Required Education and Qualifications:
• Certificate, diploma, or degree (6-18 months post-high school) in business, accounting, or a related field
• 3-5 years of administrative experience
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication skills
• Demonstrated editing and proofreading abilities
• Strong attention to detail and accuracy
• Ability to work independently, take initiative, and exercise sound judgment
• Demonstrated ability to handle highly sensitive and confidential information with discretion, professionalism, and sound judgment
• Proficiency in Microsoft Office; experience with Workday preferred
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong interpersonal skills with the ability to interact effectively with students, faculty, staff, and visitors
• Work Environment & Expectations
• Typical office environment
• Minimal work outside standard business hours
• Minimal travel may be required
• Application process/requirements
• To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311378 . Please attach all relevant materials to your application when you apply online. Complete submissions include:
• Cover letter
• Full Resume
• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)
• Current Embry-Riddle employees: Please apply directly

Benefits

Additional Information

Job Description Embry-Riddle: Celebrating 100 Years of Leadership in Aviation and Aerospace As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ - and a Worldwide network spanning nearly 120 global locations - Embry-Riddle stands as the world's largest aviation and aerospace university. For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery. As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.

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