Receptionist

About the role

As our Receptionist, you will be the first point of contact for colleagues, guests and visitors - creating a warm, professional and well-run office environment every day. You will also provide light administrative support to two junior business professionals across our Nordic offices, primarily with scheduling, meeting coordination and travel. Welcome guests and visitors, ensuring a friendly and professional first impression at all times Manage the reception area and maintain meeting rooms and common spaces so they are tidy, well prepared and ready for use Coordinate daily catering and lunch orders, and support refreshment and technical setup for internal and external meetings - including occasional board-level meetings for portfolio companies Order office supplies, groceries and other materials, and liaise with external suppliers and service providers Provide first-line support on practical IT and office technology matters in close collaboration with our IT support team in Stockholm, helping colleagues resolve everyday issues with printers, screens, video conferencing and meeting room equipment Support two junior professionals with calendar management, meeting coordination and travel booking Assist with invoice handling and expense coordination, working with relevant colleagues and the finance team as needed Contribute to the smooth running of the office by responding to ad hoc requests from colleagues with care and efficiency Working hours: Regular hours are Monday to Friday, 08:30-16:30, with flexibility required during certain periods. About you You are a warm, reliable and detail-oriented professional who takes real pride in creating environments where people feel welcomed and well supported. You enjoy being the person colleagues can count on - proactive, composed and always one step ahead. Essential skills and experience: Proven experience in a reception, hospitality, office coordination or similar service-oriented role Strong service mindset with a genuine enjoyment of working with and supporting people Well-organised approach to work, with the ability to manage multiple tasks and priorities at the same time Comfortable working independently, taking ownership of responsibilities and following through on commitments A practical interest in office technology and IT, with confidence in supporting colleagues on everyday tech matters - no specialist background required, but curiosity and a willingness to learn are essential Clear and professional communication skills in both Danish and English Flexibility and willingness to work outside standard office hours when needed

Requirements

• Familiarity with calendar management tools and travel booking platforms
• Experience supporting senior or busy professionals with scheduling and coordination
• Prior exposure to a professional services, financial services or similarly structured office environment
• Comfort working in a small team where responsibilities may occasionally extend beyond a defined scope

Benefits

Additional Information

We are looking for a service-minded and organised Receptionist to join our Copenhagen office in Hellerup, where you will be the welcoming face of EQT and a key part of our daily office experience. About the Workplace team Our Copenhagen office is home to 14 colleagues working in a collaborative, professional and supportive environment. The team takes pride in how it operates - with high standards, a genuine care for one another and a shared commitment to doing things well. As our Receptionist, you will work closely with the Office Manager and connect regularly with support teams across our Nordic and European offices.

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