Administrative Officer

About the role

The Administrative Officer (AO) for Quality Patient Safety (QPS) Service functions at the facility, service and program level with work products forming contributions to the VISN, and VACO programs. This position requires high level critical thinking, independent decision making, administrative, organizational, fiscal, and interpersonal skills. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience and/or education as described below: Specialized Experience: You must have at least one year of specialized experience that equipped you with particular knowledge, skills, and abilities (KSAs) to successfully perform the duties of the position, and that is typically in or related to the position to be filled. [To be creditable, the specialized experience must have been at the GS-09 grade level or higher, or an equivalent level of responsibility. Examples of creditable specialized experience includes: Knowledge of policies, procedures, and precedents including all Veterans Health Administration handbooks and directives, that relate to the education of physicians, dentists, nurses, and associated health trainees. Knowledge to the oversight of Educational Programs in the VISN as it relates to education programs and affiliation agreements to analyze/evaluate information, interpret guidance and draw conclusions. This includes reviewing Trainee Qualifications and Credentials Verification Letters from affiliates for compliance with federal regulations. Knowledge of budgeting and fund control accounting techniques to prepare a budget plan, enter obligations and report changes for Needs and Excess reports. OR Have a completed Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. OR Have a combination of education at the GS 11 and experience. Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have aster's or equivalent graduate degree OR,2 full years of progressively higher level graduate education leading to such a degree LL.B. or J.D., if related Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond . You will be rated on the following Competencies for this position: Administration and Management Database Management Systems Technical Documentation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary, although some physical effort may be required such as walking, bending, stooping, pushing wheeled carts and lifting office supplies less than 15lbs. and using a computer terminal. The physical demands may relate to observing and studying operations in clerical/administration areas and in clinical settings. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards

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