Accounts Executive

Requirements

• 1-3 years in an accounting or finance support role.
• Exposure to logistics coordination or shipping documentation a plus.
• Technical Proficiency:
• Proficient in Microsoft Excel (basic formulas, pivot tables).
• Familiarity with ERP/accounting software (e.g Quickbooks) preferred.
• Core Competencies:
• Strong attention to detail and numerical accuracy.
• Good organizational and multitasking skills.

Additional Information

Join a leading Medical Aethetics Group in Singapore as Accounts Assistant. 1. Finance Administration (80%) a. Day-to-Day Accounting Record financial transactions: data entry for invoices, payments, and receipts under Singapore Financial Reporting Standards (SFRS). Maintain the general ledger and sub-ledgers (AP, AR). b. Accounts Payable & Receivable Process vendor invoices, prepare payment runs Generate customer invoices, monitor collections, and follow up on overdue accounts, update aging reports. c. Expense & Cash Management Review staff expense claims; ensure compliance with company policy. d. Month-End Support Assist with month‑end close activities: gather invoices, prepare schedules, and support journal postings. Help prepare basic management reports, variance analyses, and spreadsheets for leadership. e. Financial Documentation & Compliance Maintain accurate finance records and support internal audits. Prepare schedule and liaise with external auditors, providing reconciliations and supporting schedules. Maintain audit-ready documentation for statutory and internal reviews. f. Service Report Coordination Collect and consolidate service reports from the technical team (e.g., equipment maintenance, field-service activities). Verify that service costs, parts usage, are accurately captured. Flag unusual trends (e.g., repeat failures, high repair costs) for management review. 2. Logistics Support (20%) a. Inventory & Documentation Update inventory records for lot-controlled products and assist with periodic stock counts. Maintain shipping and customs documentation: packing lists, airway bills, commercial invoices b.Shipment Coordination Liaise with freight forwarders to schedule pickups, track shipments, and escalate delays. Coordinate small sample shipments, ensuring accurate labeling c. Vendor & 3PL Liaison Support communication with third-party logistics providers and suppliers regarding order status and documentation. Qualifications & Skills Education: Diploma or bachelor's degree in accounting, Finance, or related field.

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