Departmental Buyer

Responsibilities

• Secure bids via telephone and email, award, and make award recommendations.
• Develop sources of supply.
• Prepares, submits, and reconciles Procard as required by the UT Accounting Office.
• Assist in locating products and services required to meet contractual requirements.
• Provides pricing for contract cost estimates and planning.
• Provide advance planning and guidance concerning approvals and procedures.
• Ensures database provides accurate and current order information.
• Responsible for data entry, retrieval, and use of information from the ARL:UT IRIS database as well as the UT DEFINE/POINT PLUS System.
• Responsible for accurate and thorough data entry retrieval and use of information on 1) the ARL:UT database for record keeping, order tracking, and status reporting, and 2) UT DEFINE and POINT PLUS System.
• Provide back-up support to one or more purchasers within the Purchasing Office via meetings, telephone, database (Tickler), or email.
• Regular rotating assignments and/or other special projects at the direction of the Senior Departmental Buyer or Office Manager.
• Other related functions as assigned.
• Required Qualifications
• Bachelor's degree.
• One year demonstrated ability in purchasing, including source selection, taking bids and awarding orders or making award recommendations.
• Recent strong computer skills in MS Office, Adobe Acrobat and use of internet for purchasing and related functions.
• Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member and effectively communicate with many groups of clients.
• Able to work under pressure and accept supervision.
• Regular and punctual attendance.
• E xperience providing successful customer service in person and by phone.
• Ability to communicate effectively with various internal and external customers.
• Demonstrated problem-solving skills.
• Ability to work efficiently and flexibly in a fast paced environment.
• Outstanding organizational and time-management skills.
• S trong computer skills in MS Office, Excel, Adobe Acrobat and use of internet.
• Must have or be able to obtain a Certified Texas Contract Developer (CTCD) certificate within twelve (12) months of employment date.
• Relevant education and experience may be substituted as appropriate.
• US Citizen: Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Requirements

• Bachelor's degree in Business.
• More than one year as a full time purchaser.
• Preferred applicant would be a Certified Texas Contract Developer (CTCD) and Certified Texas Contract Manager (CTCM).
• Preferred applicant would have more than one year experience with UT, State of Texas, DoD, City Government, or research and development procurement.
• Knowledgeable in procurement procedures (competitive procurement, value analysis, source selection, and negotiating techniques).
• Minimum 5 years experience with MS Office, Adobe Acrobat, and Internet.
• Experience soliciting and making awards to Historically Underutilized Business (HUB) concerns; maintaining data on small and veteran-owned business concerns.
• Working knowledge of Export Control regulations.
• General Notes
• Please mark "yes" on the application question that asks if additional materials are required. Failure to attach all additional materials listed below may result in a delay in application processing.
• Visit our website ( www.arlut.utexas.edu ) for additional information about Applied Research Laboratories.
• U

Benefits

Additional Information

Job Posting Title: Departmental Buyer ---- Hiring Department: Applied Research Laboratories ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: PICKLE RESEARCH CAMPUS ---- Job Details: Purpose Process purchase request in a research & development environment; develop sources of supply, secure bids, and award orders. Locate products/services, provide pricing, maintain status database, resolve difficulties and provide guidance for best method to effect a purchase order.

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