Administrative Assistant - Alliance for Catholic Education (ACE) Teaching Fellows

About the role

The Administrative Assistant plays a critical role in supporting the day-to-day operations of ACE Teaching Fellows and Educator Formation. Reporting to the ACE Associate Director of Operations, this position serves as a key partner to program leadership while helping coordinate communications, events, onboarding processes, scheduling, and administrative operations that support ACE teachers throughout their formation journey. This role is ideal for someone who thrives in a fast-paced, mission-driven environment, enjoys managing multiple priorities, and takes pride in providing exceptional service and support to students, faculty, staff, and external partners.

Responsibilities

• Support ACE Teaching Fellows Leadership
• Provide administrative support to the Beeson Family ACE Senior Director of Catholic Teacher Formation and the Educator Formation Area Chair by:
• Managing complex calendars and scheduling needs
• Coordinating communications and mailings
• Supporting special projects and administrative initiatives
• Participating in regular team meetings and proactively tracking assigned tasks and priorities
• Support Daily Operations of ACE Teaching Fellows and Educator Formation
• Maintain program calendars and manage the ACE shared email account
• Respond to inquiries and ensure timely communication with appropriate team members
• Coordinate scheduling for ACE Teaching Fellows interviews
• Support onboarding processes for incoming ACE teachers, including: Reviewing and auditing cohort paperwork
• Coordinating background checks and safe environment training
• Registering ACE teachers for coursework
• Manage communication timelines across recruitment, academic, and pastoral formation teams
• Update website content as needed
• Coordinate Logistics for ACE Teaching Fellows Events and Programming
• Serve as a key coordinator for ACE Teaching Fellows programming, retreats, and events by:
• Managing travel, lodging, catering, meeting spaces, hospitality, materials, and event schedules
• Coordinating travel arrangements through Anthony Travel
• Reserving event spaces and coordinating audiovisual and campus service needs
• Securing and managing faculty summer housing
• Supporting M.Ed. summer programming
• Preparing event materials, nametags, signage, mailings, and printed resources
• Serving as a liaison with University departments and external partners including housing, transportation, catering, parking services, and hotels
• Other Duties as Assigned
• Provide administrative support for special projects and emerging priorities across ACE and the Institute for Educational Initiatives
• Contribute to a collaborative team environment that advances the mission of Catholic education and educational excellence
• Why Join Notre Dame?
• At Notre Dame, your work supports more than daily operations-you help prepare educators who are making a difference in classrooms and communities across the country. As part of the ACE Teaching Fellows team, you'll join a mission-driven comm

Additional Information

Are you an organized, service-oriented professional who enjoys coordinating people, programs, and events that make a meaningful difference? The University of Notre Dame's Institute for Educational Initiatives (IEI) invites applications for an Administrative Assistant supporting the Alliance for Catholic Education (ACE) Teaching Fellows program. This full-time, in-person position, located in Notre Dame, Indiana, offers the opportunity to support a nationally recognized program dedicated to preparing the next generation of Catholic school educators while helping expand access to excellent educational opportunities for students across the country. About the Institute for Educational Initiatives The Institute for Educational Initiatives (IEI) advances the University of Notre Dame's commitment to improving education locally, nationally, and globally. Heeding the call to think beyond ourselves and create a more just world, the Institute advances the field of education through the generation and dissemination of new knowledge while addressing educational challenges that impact economic opportunity and community stability. The IEI is home to approximately 130 faculty and staff members, more than 60 faculty fellows, and numerous innovative educational initiatives focused on transforming teaching, learning, and educational outcomes. About ACE Teaching Fellows In order to ensure that the greatest number of students possible have access to an excellent Catholic education, ACE Teaching Fellows recruits and forms recent college graduates and young professionals from all academic backgrounds to teach, coach, and serve in some of the country's most under-resourced schools. While serving students and communities, ACE Teaching Fellows earn a cost-free Master's degree in Education from the University of Notre Dame. Through a fully integrated formation model, participants engage in graduate coursework, classroom teaching experiences, mentorship from expert faculty, peer community, and ongoing spiritual development.

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