Facilities Specialist

Responsibilities

• Serve as a liaison between Director of Facilities, Procurement, Finance and Facilities/Mechanical Managers, to communicate operational updates and priorities related to Building Repairs, HVAC, refrigeration, and lighting.
• The Facility Specialist is the administrative lead that manages BJs CMMS. Duties will include but not limited to inputting vendor information, contracts, rates and ppm schedules.
• Review and manage facility and mechanical CMMS service requests, identifying opportunities to improve efficiency and reduce facility-related expenses.
• Collaborate with Accounts Payable, Finance, suppliers, and service providers to resolve billing issues and support monthly accrual processes.
• Monitor vendor performance, ensuring compliance with service expectations and schedule training to vendors where needed.
• Responsible for review of level 1 invoicing; ensuring vendor compliance. Once invoices are verified and accurate, advance to level 2 in a timely manner.
• Responsible for processing manually submitted invoices and keeping record by vendor.
• Responsible for maintaining, processing of fees and violations and reconciling dept Pcard.
• Develop, review, maintain, and distribute operational and financial reports to relevant stakeholders.
• Support and coordinate capital improvement projects as directed by senior leadership.
• Analyze equipment performance and maintenance costs; research alternatives and recommend cost-effective improvements.
• Maintain proficiency in systems such as EnergyCap, SAP, Ariba, Danfoss, ImageSilo, Verisae, Service Channel, and related CMMS tools.

Requirements

• 2-4 years of experience in facilities, operations, finance, or a related analytical role.
• Strong analytical and problem-solving skills with high attention to detail.
• Advanced proficiency in Microsoft Excel (pivot tables, lookup functions, logical formulas, and data visualization).
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated with a strong sense of ownership and urgency.
• Strong communication and collaboration skills across cross-functional teams.
• Experience with facilities management systems preferred.
• This position is a hybrid role with 3 days onsite, 2 days remote at our home office. Scheduled days may vary.
• This is a hybrid role. Tuesday through Thursday are in-office days at BJ's Club Support Center in Marlborough, MA and Monday and Friday are remote days.
• We recognize the growing role of AI tools, including ChatGPT, and value familiarity with them. That said, we want to hear from your authentic self. Your application should reflect your own skills, experiences, and insights rather than AI-generated responses.

Benefits

Additional Information

A World-Class Team BJ's Wholesale Club is powered by more than 30,000 team members who make a real impact every day. Whether you're stocking shelves, solving problems or shaping strategy, your work helps families save on what matters most. We're a team built on purpose and opportunity. Join us and be part of something meaningful. Why You'll Love Working at BJ's At BJ's Wholesale Club, our team members are at the heart of everything we do. That's why we offer a comprehensive benefits package designed to support your health, well-being and future - both on and off the job. When you grow, we grow. Here's just some of what you can look forward to: Weekly Pay: Get paid every week so that you can manage your money on your terms. Free BJ's Memberships: Enjoy a complimentary The Club Card Membership, plus a free Supplemental Membership for someone in your household.* Generous Paid Time Off: Take the time you need with vacation, personal, sick days, holidays, bereavement, and jury duty leave.* Flexible and Affordable Health Benefits: Choose from three medical plans, and access optional dental, vision, Health Savings Account (HSA), and flexible spending account options to fit your lifestyle.* 401(k) Retirement Savings Plan: Build your financial future with a company match (available to team members 18 and older).* Employee Stock Purchase Plan: Accumulate funds through after-tax payroll deductions that can be used to purchase shares of BJ's common stock at a 15% discount.* *Eligibility requirements vary by position. Position Summary The Facilities Specialist supports the Facilities Maintenance and Mechanical teams by performing a blend of financial, analytical, and project coordination activities. This role supports vendor and invoice management and drives data-informed decision-making to optimize facility performance.

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