Procurement Specialist I

About the role

This is routine work purchasing supplies, materials and equipment for General Government and/or GRU Procurement. Positions allocated to this class report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its emphasis on purchasing. NOTE: There are three levels within the Procurement Specialist job family. The Procurement Specialist I can progress to the Procurement Specialist II within the first four years, and the Procurement Specialist II classification can progress to the within three years of appointment to Procurement Specialist III upon meeting certain milestones and other qualifications. EXAMPLES OF WORK* *This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required. ESSENTIAL JOB FUNCTIONS Prepares, reviews, and issues a variety of documents that are necessary to solicit bids, quotes, quotes, proposals, and requests for qualifications which the procurement division handles on behalf of General Government Departments/Divisions and/or GRU. Conducts bid openings, tabulates responses, and assists with issuance of Notice of Award or Recommendations of Final Ranking. Attend Pre-bid meetings and may walk/guide bidders through relevant buildings, locations, and other sites as needed. Prepares and issues purchase orders for a range of commodities and services required by the City. Prepares contract folders and assembles for filing all documents related to bid/proposal solicitations. Audits all p-card transactions and all requisitions and Issues all purchase orders for a range of commodities and services required by the City for proper procurement audit trail documentation. Responsible for contract creation, contract amendments and contract management for goods and services for the City. Maintain central repositories for all contracts, amendments and backup documentation. Works closely with assigned departments to help formulate and adopt the best procurement approach which will enable each department to achieve the goals or end product that are desired form the procurement process. Employs a variety of procurement-related software tools to research and obtain information on products and services required by the city. Conferring with using department regarding current and future procurement current and future planning requirements and recommends appropriate acquisition sourcing method options. Maintains expertise in procurement and commodities areas by attending professional purchasing association meetings, courses, workshops, reading trade publications and journals, meeting with suppliers, city stakeholders and Group Purchasing organizations to continuously improve and broaden knowledge of products and services. Stay current with existing and new policy matters/changes by the State, Federal Government regarding the procurement of needed goods and services. Keeps up to date on new trends, market conditions, and improvements to procurement techniques/procedures. Track and provide information to the relevant Department related to small, service-disabled veteran and minority businesses. Provide training for the contractors as needed. Audits purchase orders prepared by non-Procurement Division personnel for accuracy and compliance with the City's adopted Procurement Policy and Procedures. At

Benefits

Additional Information

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life. Department: GG_Procurement and Contracts Management: Purchasing Salary Range Minimum: $25.00 Salary Range Maximum: $40.41 Closing Date: 06/30/2026 Job Details: This is routine work purchasing supplies, materials and equipment for General Government. Positions allocated to this class report to a designated supervisor and work under general supervision of Procurement and Contracts Manager. Work in this class is distinguished from other classes by its emphasis on purchasing. NOTE: There are three levels within the Procurement Specialist job family. The Procurement Specialist I can progress to the Procurement Specialist II within the first four years, and the Procurement Specialist II classification can progress to the within three years of appointment to Procurement Specialist III upon meeting certain milestones and other qualifications. Job Description:

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