Sales Coordinator

Responsibilities

• Ensure prompt and courteous service is extended to both internal and external clients
• Have a complete understanding and knowledge of hotel's services and facilities
• Assist in qualifying leads, researching space, entering bookings in Opera Sales and Event Management, and responding to client(s) either personally or by directing to the appropriate salesperson(s)
• Preparation of contracts and proposals
• Record and track leads for responses and due dates
• Preparation of deposit invoices and tracking of deposits received from clients
• Verify group commissions and prepare requests for commission payments
• Assist Sales Managers in conducting site inspections of the Hotel
• Maintain/order current printed sales and promotional collaterals and office supplies
• Coordinate with other departments within the hotel to ensure distribution of important information
• Prepare and disseminate routine daily, weekly, monthly, quarterly, and annual reports
• Attend all sales meetings
• Obtain and record group histories
• Provide administrative duties as required by Sales Managers and Director of Group Sales
• Regular Sales Office phone coverage
• Assist with preparation and follow-up of sales trips including expense reporting
• Assist with duties of Sales Managers when they are absent from the office
• Maintain an organized work environment
• Other duties as assigned
• Minimum High School Diploma, Business School and/or Hotel School Diploma preferred
• Bachelor's or Associate's college degree preferred
• Proficiency in Microsoft Office applications
• Past hospitality or travel industry experience (internal or external) an asset
• Proven competency in the area of organization and communication skills
• Ability to work without direct supervision
• Pleasant out-going personality/good interpersonal skills
• Excellent command of the English language
• Desire to pursue a career in Hospitality sales and marketing preferred
• Visa Requirements: Must be legally eligible to work in the United States. The hotel is unable to assist candidates in obtaining U.S. work authorization.

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