Administrative Specialist I

About the role

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence. Description of Work DHHS is establishing a new Division of Child and Family Well-Being that focuses on supporting whole child and family health and well-being for North Carolinians. This division works to ensure that North Carolina's children grow up safe, healthy and thriving in nurturing and resilient families and communities. It will bring together complementary programs from the Divisions of Public Health, Mental Health, and Social Services to maximize services and outcomes for children and their families, including nutrition programs (SNAP, WIC and Child and Adult Care Food Program), health and prevention services for children and youth, children's behavioral health services, and early intervention programs. This position will transfer to the Division of Child and Family Well-Being this calendar year. This position will travel periodically between the Wilmington and Fayetteville Divisions of the CDSA of the Cape Fear; which cover 9 counties (New Hanover, Pender, Brunswick, Columbus, Duplin, Cumberland, Robeson, Bladen & Sampson). This position is responsible for all ordering and purchasing, entering and tracking Prior Authorizations and working with enrolled providers for the Cape Fear Children's Developmental Services Agency (CDSA), a multi-program agency serving a multi-county region. As a CDSA purchaser, this position is responsible for completing all aspects of placing orders, securing quotes, clarifying product selections, adhering to deadlines, receiving items, gathering required signatures and documentation, receiving orders online and distributing items received after the Business Officer has approved the purchase. This position will audit and code accounts payable invoices and work with vendors to resolve issues as needed. Duties also include monitoring supply inventory and maintaining the agency fixed asset inventory. Knowledge Skills and Abilities/Management Preferences Salary Range: $39,244 - $68,679 Candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed on the vacancy announcement. The following Management Preferences are not required, but applicants that possess these skills are preferred: *This position requires knowledge of Windows and Microsoft office programs, including proficiency with Microsoft Word and Excel (knowledge of any other programs is a plus). *Good written and oral communication skills, including experience with memo writing, emails and contacting vendors, attention to detail, and the ability to manage time independently. *Demonstrated basic accounting and bookkeeping skills. *Ability to complete and prioritize tasks to meet agency deadlines. Position is funded through federal funds. Posting closes at 11:59 p.m. the night before the end date. About the NC Division of Child and Family Well-Being: The Division of Child and Family Well-Being (DCFW) brings together complementary NC Department of Health and Human services to support North Carolina's children growing up safe, healthy, and thriving in nurturing and resilient families and communities. Compensation and Benefits: The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for state benefits . Supplemental Contact Information The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/ . DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. In accordance with the Governor's Executive Ord

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Additional Information

Agency Dept of Health and Human Services Division Child and Family Well Being Job Classification Title Administrative Specialist I (S) Position Number 60040636 Grade NC08

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