Legal Assistant

About the role

This is a non-exempt/overtime-eligible, permanent full-time position with a hybrid work mode consisting of minimum 2 days per week onsite at the Toronto office. The legal assistant will be supporting a team of lawyers and/or partners whose practice areas include commercial insurance coverage and civil litigation. In this role, the assistant will be involved in a variety of tasks, including the preparation of letters and proceedings, the organization of client and lawyer files, managing lawyers' calendars and their client contact lists along with some administrative duties, amongst others.

Responsibilities

• Specific responsibilities include, but are not limited to:
• Managing lawyers' calendars by scheduling appointments, court appearances and litigation deadlines;
• Following-up with lawyers to ensure deadlines are met;
• Preparing standard litigation proceedings, first drafts of various pleadings, orders and other court documents;
• Compiling motion records, briefs and all;
• Transcribing letters and dictated proceedings;
• Typing and editing correspondence and documents;
• Reviewing documents and correspondence to ensure compliance with legal procedures and correct grammatical usage;
• Opening/closing files, filing (both paper and electronic), tracking and organizing case files;
• Preparing client files (correspondence, supporting documents, etc.);
• Managing phone calls, email and other correspondence;
• Organizing and coordinating meetings between lawyers and clients;
• Assisting in the scheduling of examinations for discovery;
• Handling certain invoicing procedures;
• Organizing business travel for lawyers if needed, arranging meetings, etc.;
• Providing support to other people in the office or from different departments as necessary;
• Entering data in multiple systems as for instance for billing and time entries;
• Carrying out or providing support for conflict of interest searches as needed;
• Carrying out other general administrative tasks as required by the firm.

Requirements

• Legal Assistant Diploma/Certificate from a Community College or the equivalent;
• Minimum of five (5) to ten (10) years of relevant experience as a Legal Assistant, ideally in the field of commercial insurance coverage and civil litigation;
• Impeccable English grammar with excellent verbal/written communication and proofreading skills;
• Knowledge of the Ontario Rules of Civil Procedure;
• Ability to file court documents on the Ontario portal;
• Intermediate or advanced knowledge of Microsoft Word, Outlook & Office Suite, as well as of other systems used in a law firm;
• Working knowledge of Caselines;
• Ability to handle dictations efficiently;
• Handling and prioritizing workload while working under pressure of tight deadlines in a fast-paced environment;
• Attention to detail and proactive case management;
• Excellent multi-tasking and problem-solving abilities;
• Behaving in a professional manner with lawyers, clients and other team members at all levels;
• Team-spirit, strong sense of collaboration and positive, "can-do" attitude.
• Why Join Us?
• At Clyde & Co, we believe in supporting your professional growth while ensuring you have the flexibility and benefits you need to thrive. Here's what you can look forward to:
• Hybrid Work Flexibility - Enjoy a perfect balance between remote and in-office work.
• Generous Paid Time Off - Generous paid time off, holidays, plus an annual "wellbeing" day.
• Referral Rewards - Earn generous bonuses for introducing talented colleagues to our team.
• Mentorship & Career Growth - Access strong mentorship, global training programs, and career development support.
• Engaging Culture - Participate in exciting social events, volunteer and community service initiatives, and professional development opportunities.
• Inclusive Parental Leave - Six months fully paid, for all parents regardless of gender or path to parenthood.
• Wellbeing Benefits - $300 per calendar year for a variety of wellness activities as well as Wellbeing Day dedicated to you, free from work, to focus on your mental, physical, and emotional health.
• Comprehensive Health Benefits - Medical, dental, and vision coverage for you and your family.
• Robust Disability Coverage - Comprehensive short-term and long-term disability plans.
• The salary range for this position is $60,000 - $80,000.

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