Construction and Facilities Manager

About the role

At Embla Medical , we are a purpose-driven company dedicated to improving people's mobility through the delivery of Prosthetics, Neuro Orthotics, Bracing & Supports and Patient Care. We do this with compassion and innovation, from how we design our award-winning mobility solutions to how we operate our network of patient care clinics. We are dedicated to providing the best possible care to our patients to help them live Life Without Limitations. The Construction & Facilities Manager is responsible for the overall planning, execution, and management of construction projects, facility operations, and maintenance across ForMotion's US locations. This role oversees pre-construction planning, project execution, equipment and logistics coordination, and ensures compliance with regulatory and company standards. The manager leads cross-functional teams, manages budgets, and drives operational excellence to support organizational growth and efficiency.

Responsibilities

• Pre-Construction Planning & Design
• Manage creation of test-fits and layouts in collaboration with Operations, ensuring alignment with lease, build-out scope, and pricing.
• Participate in lease negotiations with Real Estate to ensure construction compliance and cost alignment.
• Identify and engage architects, define project scope, permitting requirements, and timelines.
• Review construction drawings and provide technical recommendations; lead value engineering exercises to meet capital expenditure targets.
• Budget Management & Approval
• Develop and manage comprehensive project and major facilities repair budgets across multiple phases.
• Obtain leadership approval for all project budgets and modifications; monitor costs and implement cost control measures.
• Manage budget and control expenses for facility operations and improvements.
• Contractor Management & Procurement
• Define qualified General Contractors, prepare bid packages, oversee competitive bidding, and award contracts.
• Negotiate contracts with vendors and maintain vendor relationships.
• Provide construction oversight and guidance to site operations teams; manage contract negotiations with Legal support.
• Regulatory Compliance & Permitting
• Monitor permit application process, approvals, and acquisition with contractors and landlords.
• Ensure all lease-required items and approvals are secured prior to construction; obtain occupancy permits and certificates of occupancy.
• Maintain compliance with all procedures, policies, and regulations; respond to regulatory issues and inspection findings.
• Project Execution & Oversight
• Manage comprehensive construction phase activities and deliverables; develop project schedules and monitor progress.
• Address project concerns and follow up on outstanding issues throughout construction.
• Ensure projects meet specifications, budgets, and timelines.
• Equipment & Logistics Coordination
• Oversee procurement, ordering, and tracking of equipment and furniture; coordinate field support for assembly.
• Coordinate internal department schedules (IT, Operations, Marketing) for on-site activities.
• Determine needs for equipment leases, purchases, and services.
• Facility Operations & Maintenance
• Responsible for overall operation and maintenance of buildings, equipment, and grounds.
• Oversee management of materials, shipping/receiving, and facility renovations.
• Ensure fixed assets are preserved and initiate recommendations for new equipment and improvements.
• Maintain location leasing agreements and coordinate facility renovations.
• Project Completion & Quality Assurance
• Conduct walkthroughs with contractors and operations prior to opening; manage project close-out procedures.
• Collect and organize documentation for tenant allowance processing and work with Real Estate and Legal for landlord payment submission.
• Specialized Services & Vendor Management
• Hire and manage signage vendors for permit acquisition, marketing approval, and installation.
• May be responsible for facilities' security and act as liaison to leasing/property management organizations.
• Cross-Functional Collaboration & Leadership
• Work closely with Real Estate, Operations, and other internal stakeholders to ensure seamless project delivery.
• Plan facilities' organizational structure to accommodate growth and change in priorities.
• Hire, train, develop, and appraise staff; take corrective action as necessary in accordance with company policy.
• Advise subordinate managers on labor issues, safety, security, employee relations, scheduling, training, and grievances.
• Reporting & Continuous Improvement
• Provide regular reporting and updates to senior leadership.
• Introduce best practices, lessons learned, and continuous process improvements.
• Keep up-to-date on information and technology affecting functional areas to increase innovation and ensure compliance.

Requirements

• Bachelor's degree (B.A.) from a four-year college or university; or equivalent combination of education and experience.
• Mini

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