EMEA Administration Specialist
External
Harman · Lodz - Lodz, PolandPrepare for this interview
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About the role
The EMEA Administration Specialist will support and coordinate key administrative processes across multiple countries within the EMEA region. Acting as a central interface between local teams, regional management, and global functions, ensuring efficient, compliant, and standardized operations. This is an individual contributor role with strong cross-functional exposure, focusing on financial tracking, process coordination, and data governance. The role will report to the EMEA Facility and Real Estate Management Lead.
Responsibilities
- Monitor budget planning and cost tracking for EMEA administrative activities, ensuring transparency, accuracy, and alignment with regional targets
- Coordinate and support the EMEA Purchase Order (PO) process, including creation, tracking, and compliance with internal procurement policies
- Oversee travel administration across EMEA, ensuring efficient coordination, policy compliance, and cost optimization
- Support internal and external audits by preparing required documentation and data
- Maintain and govern the EMEA list of authorized representatives, ensuring accuracy, consistency, and proper documentation
- Track and manage Occupational Health & Safety (OHS) data and reporting, supporting compliance with local regulations and internal standards
- Assist in regional projects and cross-functional initiatives
- Prepare reports, analyses, and presentations for management
- What You Need to Be Successful
- Degree in Business Administration, Management, or a related field (or equivalent experience)
- 3+ years of experience in an administrative or coordination role, preferably in an international environment
- Experience working with ERP or HR systems (e.g., SAP, Workday, or similar)
- Strong knowledge of Microsoft Office applications, especially Excel and PowerPoint
- Ability to work in a matrix organization and manage multiple stakeholders
- Strong organizational and problem-solving skills
- Bonus Points if You Have
- Excellent communication skills (written, verbal, and presentation)
- High attention to detail and accuracy
- Ability to manage multiple priorities and work independently
- Strong interpersonal skills and team-oriented mindset
- Intercultural awareness and ability to work in a global environment
- Fluency in English is a must
Benefits
Additional Information
A Career at HARMAN As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you'll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day. A Career at HARMAN Automotive We're a global, multi-disciplinary team that's putting the innovative power of technology to work and transforming tomorrow. At HARMAN Automotive, we give you the keys to fast-track your career. Engineer audio systems and integrated technology platforms that augment the driving experience Combine ingenuity, in-depth research, and a spirit of collaboration with design and engineering excellence Advance in-vehicle infotainment, safety, efficiency, and enjoyment
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