Senior Executive Assistant, Provost and Vice President for Academic Affairs
External
Sfcollege · Northwest Campus - Gainesville, FLFull-timeOn-site3w ago
ComplianceData AnalysisDocumentationForecastingPayrollRouting
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Requirements
- Required: An associate degree with six (6) years of clerical or administrative experience or a combination of completed education and/or related work experience equal to eight (8) years. Must have working knowledge and experience using Microsoft Office and Outlook.
- Additional Requirements: A criminal background check will be conducted.
- Preferred: Experience supporting an executive leader and in an educational environment.
- General Knowledge, Skills, and Abilities
- Ability to work successfully in a multi-cultural environment.
- Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
- Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and de
Benefits
$56,274.00 AnnualJob Description SummaryThe application deadline for this position is 11:59pm EST on June 17, 2026.Job DescriptionResponsibilities and Duties Include:Accepts, screens, monitors, responds to and routes all forms of communication concerning activities and operations of the office and direct inquiries as appropriate.Manages and maintains calendars as assigned.Arranges and confirms travel accommodations, submits travel requests, and prepares travel vouchers and reimbursements as assigned.Performs general office management through a wide variety of administrative tasks including data entry, filing coordination, routing documents and the drafting, editing, and revision of letters, reports, and other materials while maintaining confidentiality of sensitive information.Leads and contributes to special projects as assigned by the Provost, requiring research, coordination, and reporting; ensures timely progress and communication across departments.Monitors department budgets and inventory; submits requisitions; reviews and submits department payroll and process leave requests; assists with the department's budget development process.Serves as a subject matter resource and expert in defined area of specialization, which includes budget forecasting, expenditure tracking, report preparation, and ensuring compliance with SF financial policies.Conducts background research, data analysis, and/or benchmarking to inform executive-level decisions in the area of specialization.Arranges meetings and conferences including scheduling, preparing meeting minutes, documentation and agenda preparation, distribution of documentation, public noticing and arranging refreshments.Assists in planning college and departmental special events.Liaises with college employees at all levels as well as students, visitors, and external stakeholders; make appropriate referrals using independent discretion and judgement.Develops and implements policies and/or procedures to improve departmental and divisional effectiveness under the guidance and direction of the Provost.May support compliance and accreditation activities by gathering, organizing and submitting required documentation related to the Provost's area(s).Supports the onboarding of new department staff.May supervise other staff including full-time employees, work-study and temporary staff.Must work independently and without supervision.Provides service to the college through participation in events, committees, and other college activities.Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.Strictly honors the privacy, security, and confidentiality of student records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.Provides service excellence through courteous, informed, accessible, and professional engagement.Performs other duties as assigned.Vision insuranceFlexible schedule
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