Executive Assistant to the Provost & Manager, Administrative Support

Benefits

Additional Information

Staff - Non Union Job Category M&P - Excluded M&P Job Profile XMP - Administration, Level C Job Title Executive Assistant to the Provost & Manager, Administrative Support Department Human Resources and Executive Administration | President's Office, VPA, VPRI | Central Human Resources Compensation Range $7,622.83 - $11,886.67 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date June 7, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Description Summary This position provides executive support to the Provost and Vice-President Academic, Vancouver Campus. The role is responsible for the strategic management of the Provost's calendar and commitments, oversight of searches and reappointments of senior leadership, management of strategic hires, and is also responsible for the completion of a variety of projects related to the efficient administration and organization of the administrative support for the Office of the Provost and Vice-President Academic. The Executive Assistant is the primary contact for the Office of the Provost and Vice-President Academic, liaising with the University community, including the Office of the President, the Offices of the Deans, the other offices of UBC Vice-Presidents and senior administrators and constituents external to the University. The Executive Assistant must be able to foster effective working relationships with the reporting units within the portfolio, across campuses and the University community. This position handles highly confidential and sensitive matters and manages the administrative support team. Organizational Status Reports to the Director, Human Resources and Executive Administration, and supports the Provost and Vice-President Academic, UBC Vancouver. This position liaises with the Office of the President, the UBC Board of Governors, the offices of other UBC Vice-Presidents, Directors and staff within the Provost and Vice-President Portfolio to ensure the smooth running of the office. Work Performed Strategically analyzes and manages the time and commitments of the Provost and Vice-President; assesses requests for meetings to ensure they meet the Provost and Vice-President's goals and objectives; exercises judgment as to the best use of time. Alerts and advises on conflicting priorities and recommends alternatives. Provides leadership and guidance to the Office in all administrative aspects; responsible for the effective organization of the office, including work assignments and flow, oversight of the administrative support for the Provost Office, including Executive Assistants, the Administration Manager, and temporary staff. Trains, evaluates, disciplines and terminates staff. Reviews office procedures and administrative practices on an ongoing basis; identifies opportunities to strengthen workflows and supports the team through the implementation of improvements. Provides high-level document management, including drafting, editing, formatting and proofreading of documents, document storage and archival. Drafts complex documentation on behalf of the Provost to both internal and external stakeholders. Provides leadership and guidance for confidential, sensitive and/or urgent communications sent from the desk of the Provost; works closely with the internal Provost's Office Communications team on communications and collaborations between the Provost and the larger portfolio, the faculty members, and the University. Effectively communicates with the Office of the President, the UBC Board of Governors, the other offices of UBC Vice-Presidents, Deans and Deans offices and external consultants. Ensures requests for information are appropriately tracked to completion. Triages email correspondence on behalf of the Provost and assigns information requests to senior leadership and other portfolios as required. Identifies, leads and implements a variety of concurrent projects and emerging issues entrusted to the office by the President's Office, the UBC Board of Governors, and UBC Central Administration to ensure efficient administration, organization and operations. Manages senior leadership meetings within VP Academic and Provos

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at ubc? Share your experience