Payroll and Accounting Specialist

About the role

Beltone: MLM Hearing-Audiology Resources is a well-established leader in hearing healthcare, operating since 1976. With over 155 clinics across the U.S., we are committed to providing high-quality patient care and are seeking a dedicated professional to manage our clinic in Corvallis, Oregon. Highlights: The Payroll & Accounting Specialist is responsible for the full-cycle preparation, processing, reconciliation and compliance of complex, multi-entity and multi-state payroll operations. This position requires a strong working knowledge of payroll tax regulations, wage and hour compliance, garnishment administration and payroll system management, along with a solid understanding of accounting principles and general ledger integrations.

Responsibilities

• Own and process bi-weekly multi-state, multi-entity payroll, including commissions, bonuses, variable compensation and independent contractors.
• Ensure compliance with federal, state and local wage and hours laws, payroll tax regulations, garnishments and benefit deductions.
• Manage payroll tax registrations, filings and payments across all jurisdictions.
• Oversee year-end processing, including W2 and 1099 preparation and distribution.
• Audit and validate time and attendance records across all locations and pay groups.
• Review and resolve timekeeping exceptions, PTO balances, and pay discrepancies in coordination with managers and HR.
• Provide training and guidance to managers and employees on proper timekeeping procedures, reporting and system use.
• Ensure accurate and timely processing of all authorized payroll-related updates within the HRIS, including employee payroll data, tax account details, and related records.
• Serve as the primary point of contact for employee payroll inquiries and resolve issues professionally and confidently.
• Maintain payroll data accuracy within HRIS and payroll systems.
• Prepare and review payroll entries and ensure accurate integration with the general ledger.
• Reconcile payroll-related balance sheet accounts, including accrued wages, taxes payable and benefit liabilities.
• Support month-end and year-end close processes related to payroll.
• Maintain payroll system integrity and internal controls.
• Support HRIS system/module implementations, testing and employee training.
• Develop and maintain payroll process documentation and SOPs.
• Generate recurring and ad hoc payroll and compensation reports for leadership.
• Required Skills and Qualifications
• Minimum 5+ years of full-cycle payroll processing experience, including multi-state payroll in a multi-entity environment.
• Demonstrated experience independently managing payroll for 100+ employees.
• Strong working knowledge of payroll tax registrations, filling and compliance requirements.
• Experience reconciling payroll to the general ledger and support month-end close.
• Hands-on experience with payroll and timekeeping systems (UKG or comparable HRIS/payroll platform).
• Advanced proficiency in Microsoft Excel (pivot tables, lookups, data validation, reconciliation analysis)
• Core Competencies:
• Preferred Qualifications & Skills:
• CPP (Certified Payroll Professional) certification strongly preferred. Bachelor's degree in accounting, finance, business administration, or related field. Experience in a multi-location or retail healthcare environment. Experience supporting payroll related audits and regulatory reviews.
• Join us!
• At MLM Beltone, we focus on investing in our employees to ensure their continued success and growth. This role offers the opportunity to work in a supportive, patient-centric environment with a strong cross-functional team. You could be the next leader at MLM Beltone!

Benefits

Additional Information

Payroll and Accounting Specialist - Parsippany, New Jersey Salary: $65,000 - $75,000

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