AMS Sales Support & Administration

Responsibilities

• Compliance and Legal Support
• Assist with the preparation, formatting, and review of contracts, agreements, and other legal documents.
• Maintain electronic and physical filing systems for contracts, compliance records, and legal correspondence.
• Coordinate document execution, signatures, and archiving.
• Support compliance, ethics and regulatory reporting by gathering data and liaise with internal stakeholders and internal/external counsel as needed.
• Maintain and update the Compliance Matrix, a centralized tool mapping for U.S. DoD requirements (FAR/DFARS/ITAR).
• Conduct annual reviews of the matrix to incorporate regulatory changes, perform risk assessments for high-risk regions (e.g., ITAR-restricted countries), and support cross-border subcontract approvals.
• Monitor regulatory updates (e.g., CMMC 2.0, NIST SP 800-171) and coordinate supplier surveys and policies.
• General Administrative Support
• Provide administrative, analytical support and process improvements to the AMS team.
• Executes non-routine and case-specific analytics to support stakeholder (inside and outside own team).
• Acts as 2nd level support for requests, for customers and other stakeholders involved (Sales, Division Support and Corporate) and takes further investigations to clarify issues.
• Use advanced Excel functions (pivot tables, VLOOKUP, formulas, charts, Power BI) to create reports, track expenses, and analyze data.
• Support team projects, prepare presentations, reports, and correspondence as required.
• Handle confidential information with discretion and professionalism.
• Performs independent judgement on subjects of relevance for the process assigned
• What you will bring along:
• Bachelor's degree in business administration, finance, legal studies, or related field preferred; relevant experience may be considered in lieu of degree.
• 5+ years of administrative support experience, preferably supporting legal, customer service or global supply chain compliance.
• Proficiency in Microsoft Office Suite, with advanced Excel skills (pivot tables, formulas, macros preferred).
• Strong organizational skills with attention to detail and accuracy with problem-solving and analytical mindset.
• Excellent written and verbal communication skills with basic knowledge of legal terminology.
• Ability to prioritize tasks, meet deadlines, and work independently.
• High level of discretion in handling sensitive and confidential information.
• Experience with contract management systems or software (e.g., SAP, Workday, Exostar, etc.).
• In-depth understanding of FAR/DFARS Parts 44 & 52, ITAR/EAR, DCMA Manual 2301, DoD Class Deviations, and the global supply chain compliance matrix.
• Experience with CMMC Level 2/3 supply chain flow-downs.
• Familiarity with A&D-specific risks (e.g., counterfeit parts mitigation per DFARS 246.870), and obsolescence risk management.
• What can we offer you for your talent:
• Do you have the skills we need? Are you ready to power your career as you power the world? If so, apply today.
• This position requires access to information subject to the International Traffic in Arms Regulations and/or the Export Administration Regulations. As such, this position is open only to applicants who qualify as "U.S. Persons

Benefits

Additional Information

Vishay manufactures one of the world's largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive, industrial, computing, consumer, telecommunications, military, aerospace, and medical markets. We help the world's most in-demand technologies come to life. Every day our products touch your life and the lives of people across the world, though you likely do not know it. Come join us and help us build The DNA of tech .™ We are seeking great talent to help us build The DNA of tech.® Vishay manufactures one of the world's largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive, industrial, computing, consumer, telecommunications, military, aerospace, and medical markets. We help the world's most in-demand technologies come to life. Every day our products touch your life and the lives of people across the world, though you likely do not know it. Come join us and help us build The DNA of tech.™ Vishay Intertechnology, Inc. is a Fortune 1,000 Company listed on the NYSE (VSH). Learn more at www.Vishay.com. Do you want to help us build the DNA of tech.? Vishay Americas, Inc. (Sales) is currently seeking applicants for AMS Sales Support & Administration Team Member. Job Location: Remote within the US.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at vishay? Share your experience