Executive Business Partner

About the role

Armada is a full-stack edge infrastructure company delivering compute, connectivity, and sovereign AI/ML to some of the world's most remote places. Named one of Fast Company's Most Innovative Companies, Armada's solutions are deployed in over 60 countries globally for organizations ranging from energy to defense. With over $200 million in funding, Armada is backed by top investors such as Microsoft (M12), Founders Fund, and has strategic partnerships including Starlink, Skydio, and NVIDIA. We are looking for the most brilliant minds in the world to join us. Working at Armada means taking ownership, driving autonomy, and delivering impact. You'll tackle challenges that haven't been solved before and help build something transformative from the ground up. What you do here will not only define your career but help further Armada's mission to bridge the digital divide for customers around the world. We're looking for a highly organized, proactive, and mission-driven Executive Business Partner (EBP) to support our Chief Technology Officer (CTO). This is a strategic and autonomous role best suited to professionals who operate independently, exercise broad judgment, and drive cross-functional impact across the organization. You'll manage critical administrative workflows while also serving as an operational partner to executive leadership, contributing to initiative tracking, cross-functional alignment, and strategic prioritization. This is not a Chief of Staff position, but you will work closely with one, serving as an essential extension of executive leadership. The right candidate anticipates needs before they arise, handles sensitive information with discretion, and brings order to complexity in fast-moving environments. Location: Bellevue, WA - Onsite 3 days per week

Responsibilities

• Executive Administration & Support
• Own daily management of complex, shifting calendars across time zones and teams.
• Coordinate internal and external meetings, including agenda creation, briefing materials, and post-meeting follow-ups.
• Manage domestic and international travel while anticipating logistical needs, optimizing itineraries, and ensuring everything runs smoothly.
• Serve as gatekeeper and liaison for the CTO, including filtering inbound requests, drafting correspondence, and driving timely responses.
• Prepare expense reports and handle light administrative finance tasks with precision.
• Provide travel, calendar and expense management support to our Chief AI Officer
• Strategic & Operational Enablement
• Support execution of executive-level priorities by tracking initiatives, timelines, and cross-functional dependencies while exercising independent judgment on prioritization and escalation.
• Partner with R&D leadership on meeting rhythms and planning sessions, including helping bring structure, clarity, and accountability across complex workstreams.
• Coordinate leadership off-sites, team all hands, and department-level events that drive alignment and connection.
• Draft internal updates, presentation decks, and high-level documentation on behalf of executives for internal and external stakeholders.
• Identify gaps in process or communication and proactively propose solutions.
• Cross-Functional Collaboration
• Work closely with teams across engineering, product, hardware and the broader business, while adapting style and approach to diverse stakeholders.
• Act as a connective thread across departments and facilitate communication, surfacing risks, and advising others on complex coordination matters.
• Network with and influence key contacts outside your immediate area to deliver on executive priorities.
• Confidentiality & Professionalism
• Handle sensitive and confidential information with the utmost discretion.
• Serve as a trusted representative of the CTO, building relationships at all levels and acting as a culture ambassador across the organization.
• Required Qualifications
• 8+ years supporting C-level executives in high-growth, fast-paced environments, ideally in tech, R&D, or engineering-centric companies.
• Demonstrated ability to operate autonomously, exercise broad judgment, and resolve complex and ambiguous situations with limited direction.
• Proven track record managing competing priorities across multiple senior stakeholders in fast-paced, high-growth environments.
• Strong ability to navigate shifting timelines, high-volume execution, and evolving business needs with discretion, sound judgment, and attention to detail.
• Comfort operating in ambiguity and helping create structure in rapidly evolving environments.
• Excellent verbal and written communication skills; able to advise and influence across levels.
• Experience handling confidential information and sensitive business matters with professionalism and discretion.
• Strong proficiency with Microsoft Office including Microsoft Teams, Zoom, and tools like Travel Perk, Airbase, and AI tools for project and workflow management.

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