Jr. Facilities Coordinator (Part-time)

Responsibilities

• Serve as the primary on-site point of contact for workplace operations, ensuring the office runs smoothly and efficiently.
• Support employees, leaders, and visitors through exceptional customer service, meeting coordination, and day-to-day office administration.
• Manage workplace services, including security, cleaning, waste management, catering, postage, parking, and office supplies.
• Coordinate meeting room schedules and support the planning and execution of onsite meetings and events.
• Partner with the local property management company and third-party vendors to maintain high workplace standards.
• Support VIP visits and provide a professional and welcoming experience for employees, customers, and guests.
• Identify opportunities to improve workplace operations, enhance employee experience, and support cost-effective facilities management.

Requirements

• Required
• Up to 2 years of experience in facilities coordination, workplace operations, office administration, or a similar role.
• Strong customer service mindset with a proactive and solution-oriented approach.
• Excellent organizational skills and the ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively with broader teams.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• High level of professionalism and discretion when handling confidential information.
• Preferred
• Experience supporting a global organization or distributed workforce.
• Experience managing vendor relationships and coordinating workplace services.
• Familiarity with workplace health, safety, and compliance practices.
• Experience supporting executive or VIP visitors.
• Why Ivanti
• Friendly, flexible working model: We support work-life balance while empowering employees to do their best work.
• Competitive total rewards: Comprehensive health, wellness, and financial benefits designed to support you and your family.
• Global, diverse teams: Collaborate with talented colleagues across more than 23 countries.
• Learning and development: Grow your skills with access to best-in-class learning resources and career development opportunities.
• Equity and belonging: We value every voice and believe diverse perspectives help us build better solutions.
• What drives us
• Ivanti's mission is to elevate human potential within organizations by managing, protecting, and automating technology for continuous innovation.
• Through inclusive hiring, thoughtful decision-making, and a commitment to our employees and partners, we continue to build and deliver world-class solutions for our customers.
• Inclusion at Ivanti
• Ivanti is proud to be an Equal Opportunity Employer. We're committed to building a diverse team and fostering an inclusive environment where everyone belongs. We welcome applicants from all backgrounds and walks of life.
• Need adjustments during the recruitment process? Reach out to talent@ivanti.com - we're happy to help.
• #LI-AA1
• #LI-Hybrid

Benefits

Additional Information

Why this role matters In this role, you will help create a workplace experience that enables Ivanti employees, customers, and visitors to do their best work. As part of our Global Workplace Solutions (GWS) team, you will ensure our Australia office remains a safe, welcoming, and well-organized environment that supports productivity, collaboration, and business success. Your work will have a direct impact on employee experience, operational efficiency, and the smooth running of day-to-day office activities. From supporting workplace operations and vendor relationships to coordinating meetings and welcoming visitors, you will play a vital role in keeping our workplace running seamlessly. This is a part-time, in-office position working Monday to Friday from 8:00 a.m. to 12:00 p.m.

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