Administrative Assistant - Hybrid

About the role

We're the world's leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value - across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we're proud to support the global economy. We're unique too. We were established to find a better way for the global financial community to move value - a reliable, safe and secure approach that the community can trust, completely. We're always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust. Five decades on, our vibrant community reflects the complexity and diversity of the financial ecosystem. We innovate diligently, test exhaustively, then implement fast. In a connected and exciting era, our mission has never been more relevant. Swift now has a presence in 200+ countries and legal territories to serve a community of more than 12,000 banks and financial institutions. Swift is unable to sponsor an employment authorization for this position now or in the future.

Responsibilities

• In this role you will:
• Provide day-to-day administrative support to senior leaders
• Manage ad hoc administrative requests requiring discretion, prioritization and follow-through
• Maintain leadership support materials (minutes, action logs, presentations) as needed
• Manage incoming communications, screening correspondence, e-mail according to the manager's and department's priorities
• Route and answer routine correspondence not requiring manager's attention, prepare more complex correspondence for approval by team leader, draft and type material often of a technical/confidential nature
• Collect and prepare appropriate material for reports, meetings, presentations and conferences within procedures. May attend and minute team meetings or periodic site management meetings
• Organize and maintain files of manager's and department's correspondence and records, following up on pending matters
• Manage travel requests, expenses and financial administration
• Plan and organize logistics for internal events and team activities
• Manage manager's agenda and coordinate arrangements for a variety of internal and external meetings, travels and accommodations
• Demonstrate awareness of policies, processes and procedures and suggest improvements where appropriate
• Manage access, visitors, distribution lists and organizational readiness
• Manage site operations, facilities, office for Manassas
• What will make you successful:
• We are seeking professionals with:
• 3 to 5 years prior administrative assistant experience
• Ability to manage multiple tasks simultaneously, set priorities and work both independently and in a team environment
• Strong attention to details
• Proficiency in working with MS Office tools
• Proficiency in maintaining team shared websites, creating reports or team newsletters
• Familiarity with AI tools to enhance productivity to administrative tasks
• Excellent customer service skills
• Ability to identify and resolve problems in a timely manner
• Good planning and organizational skills

Benefits

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