Program Coordinator, International Development

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University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Program Coordinator, International Development Job Profile Title Coordinator, Program Job Description Summary The International Development office, within University Strategic Philanthropy and Partnerships in Development and Alumni Relations at the University of Pennsylvania, is responsible for maximizing philanthropic support for priorities across the University and overseeing leadership engagement from Penn's alumni, parents, and friends residing outside the United States. The office also manages two international foundations and three global leadership fundraising committees to facilitate further giving and engagement. The Program Coordinator provides high-level operational and project management support for the International Development office. Reporting to the Senior Associate Director of International Operations and Board Relations, the Program Coordinator supports the global fundraising efforts of the team, and helps execute communications, development events, and support senior administrative travel preparation. The Program Coordinator works closely with the Senior Associate Director of International Operations and Board Relations and is a key member of the team. Under limited supervision, the Program Coordinator must be able to exercise judgment and initiative in carrying out tasks and projects. The Program Coordinator will handle complex and confidential materials and must be able to manage multiple priorities in a fast-paced intercultural environment. Job Description Job Responsibilities Provide high-level administrative and operational project management support for international development initiatives. Support presidential and senior leadership international travel and events logistics, including but not limited to briefing materials, coordinating itineraries, communications, and planning host gifts. Support planning and execution of international events, including board meetings and salon dinners. Design and send invitations, coordinate responses, coordinate logistics and prepare briefing materials. Create event materials, including nametags, signage, and slideshow presentations. Coordinate with vendors and internal stakeholders as needed. Provide support to the Senior Associate Director of International Operations and Board Relations and the AVP of International Development in the management of the three international boards including updating board member records, pipelines, scheduling and meeting preparations, and communications. Support the Senior Associate Director of International Operations and Board Relations with management of the Penn UK and HK Foundations. Manage operations for virtual and hybrid meetings, including monitoring attendees, chat, and waiting room, and answering attendee questions. Assist with on-campus event management during special events, such as Alumni Weekend or Homecoming. Lead marketing and communications for team. Design, create, and edit email communications using the Salesforce Marketing Cloud application, including several annual international giving marketing emails, event invitations, and board correspondence. In collaboration with University Stewardship and other units, design and order stewardship giveaways, signage or event supplies. Create and edit fundraising proposals for frontline fundraisers. Compose presentations, emails, talking points, agendas, or other correspondence as needed. Liaise with DARMAX to keep the International Giving website updated, including identifying and creating new content. Create and edit giving reports and data lists for research

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