Faculty Affairs Coordinator

Responsibilities

• EVPP Faculty Affairs Administration
• Serve as the primary administrator for EVPP faculty HR processing, coordinating tasks across the full faculty lifecycle in compliance with guidelines and policies from the Provost's Office, University, and UT System. This includes, but is not limited to:
• Leave & Separations: Process faculty leave requests ( FML , leave without pay, modified instructional duties). Coordinate resignation processing, terminations , and retirement in accordance with benefits requirements and Provost's Office guidelines.
• Demonstrated capability to prioritize effectively between the differing needs of stakeholders
• Contracts, Financial Processing, & Business Operations
• Support business operations and financial workflows for key EVPP units, including Civitas .
• Collaborate with the Business Operations team with preparation and processing of contracts related to faculty and program activities including managing vendor relationships.
• Coordinate reimbursements and payment processing for submission to the Business Operations team.
• Support travel coordination including flight and accommodation arrangements.
• Work with Business Affairs teams to ensure accurate financial documentation and compliance.
• Support expenditures to and from faculty accounts (start-up, grants, etc.).
• Strategic Administrative and Program Support
• Provide administrative coordination for strategic initiatives and programs including, but not limited to, the President's Faculty Advisory Cohort (PFAC) and Faculty Instructional Support and Development (FISD).
• Support implementation of key projects and initiatives.
• Develop timelines, track deliverables, and maintain project documentation for key initiatives .
• Coordinate communications and materials supporting key activities.
• Maintain organized electronic and administrative records.
• Support scheduling and meeting planning for key convenings.
• Events and Programming Supp

Benefits

Additional Information

Job Posting Title: Faculty Affairs Coordinator ---- Hiring Department: Faculty Affairs ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Jun 22, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes UT Austin provides an outstanding benefits package including but not limited to: Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%) Vision, Dental, Life, and Disability insurance options Generous p aid vacation, sick leave, and holidays Teachers Retirement System of Texas (a defined benefit retirement plan) Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional Tuition assistance Expansive employee discount program including a thletic ticket s Free a ccess to UT Austin's libraries and museums Free rides on all UT Shuttle and Capital metro buses with staff ID card For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards Purpose Provide high-level administrative and operational support for faculty initiatives within the Office of the Executive Vice President and Provost, particularly in regards to the Civitas Institute and the Clements Center . This includes, but is not limited to, supporting faculty recruitment, faculty lifecycle management, business operations, coordinati on of administrative processes, faculty searches, onboarding activities, and related financial and contractual functions.

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