Recruiting Coordinator (12-month Contract)

About the role

This is a 12-month contract position, with the opportunity to join the team full-time based on performance and business need. A Recruiting Coordinator is an operator who owns the integrity, efficiency, and experience of the hiring process from pipeline entry through offer, powered by data, systems, and candidate-centric design. They are instrumental in ensuring a seamless candidate experience. As a Recruiting Coordinator at Blue River, you won't just be scheduling interviews; you'll be the face of our recruiting team to every candidate who walks through our door (virtually or in person). If you're someone who geeks out on process, loves making people feel welcome, and wants to be part of building something meaningful, this role is for you. The ideal candidate will be a self-motivated team player with a strong sense of ownership and a "get things done" attitude. You are insatiably curious and looking to further a career in Recruiting. Employment Type : 12-month contract Work Location : Santa Clara, CA (expect 1-2 days in the office) Visa sponsorship: Not available. Job Responsibilities The main job responsibilities include: Interview Scheduling & Coordination Own end-to-end interview scheduling and coordination for technical and non-technical roles across all levels, ensuring a seamless, efficient, and candidate-friendly process and communications. Manage complex calendar coordination across candidates, interviewers, and hiring managers. Proactively identify and resolve scheduling conflicts, ensuring minimal delays in the hiring process. Support scheduling workflows using tools such as ModernLoop. Efficiently manage high volumes of scheduling tasks, while demonstrating problem-solving acumen and creativity to refine and develop processes. Candidate Experience Execution Serve as the primary point of contact for candidates throughout the interview process: warm, proactive, responsive, and always on top of the details. Deliver clear, timely communication related to scheduling, interview logistics, and expectations. Ensure candidates are well-prepared with relevant details prior to interviews. Provide a professional, responsive, and positive experience at every interaction. Use data and storytelling to bring candidate experience wins to light with non-recruiting audiences. Pipeline Coordination & Data Accuracy Support recruiters in keeping pipelines organized and progressing efficiently. Maintain accurate and up-to-date candidate information in Greenhouse. Ensure timely movement of candidates through stages and follow up on missing feedback. Maintain clean, consistent data to support pipeline visibility and decision-making. Create, maintain, and continuously improve recruiting playbooks, templates, and process workflows to ensure consistent execution and scalable team operations. Interviewer Coordination Coordinate interviewer schedules and ensure interviewers have the necessary context and materials. Send reminders and follow-ups to ensure timely feedback submission. Help maintain the smooth execution of interview loops. Identify and address issues that impact the hiring process and candidate coordination. Offer & Final Stage Support Host candidates in-person at the Santa Clara office, creating a welcoming, professional, and memorable experience. Ensure a seamless transition from the final interview stage to the offer. Continuous Improvement Partner with Technical Recruiters and the Director of TA to improve coordination workflows, eliminate friction, and innovate how we do things. You turn pain points int

Benefits

Additional Information

We're Blue River, a team of innovators driven to create intelligent machinery that solves monumental problems for our customers. We empower our customers: farmers, construction crews, and foresters to implement safer and more sustainable solutions, driving increased profitability with less reliance on scarce labor. We believe that focusing on the small stuff, pixel-by-pixel and task-by-task, leads to big gains. Blue River Technology aligns with John Deere's vision to "innovate on behalf of humanity" by quickly identifying and solving high-value, high-uncertainty challenges in AI, machine learning, computer vision, and robotics. BRT acts as a research-and-development flywheel, building not only new products but also new platforms that reliably create value for both Deere and its customers. From fully autonomous machines to highly precise farming equipment, BRT and Deere are partnering to deliver technical breakthroughs across industries such as agriculture and construction. Our people are at the heart of what we do. Through cross-disciplinary collaboration, this mission-driven team is eager to define the new frontier of robotics. We are always asking hard questions, rapidly iterating, and getting our boots in the field to figure it out. We won't give up until we've made a tangible and positive impact on the planet! Blue River Technology is based in Santa Clara, CA.

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